Section one: Contracting authority
one.1) Name and addresses
Trafford Council
4th Floor, Waterside House, Waterside Plaza
Sale
M33 7ZF
Contact
Mr Andrew Bottomley
andrew.bottomley@star-procurement.gov.uk
Telephone
+44 1619121616
Country
United Kingdom
Region code
UKD - North West (England)
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Bulk Printing & Mail Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Trafford Council - Provision of Bulk Printing & Mail Services
Reference number
DN675140
two.1.2) Main CPV code
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.1.3) Type of contract
Services
two.1.4) Short description
The department are seeking a supplier to fulfil a printing and mailing service that ensures all items are despatched promptly and efficiently in line with stated requirements.
We require submitted tenders to provide quotes that include the below elements –
The cost of printing, folding and enveloping documents based on the provided volumes and specifications for each job type.
The supplier should provide a full breakdown of the calculations used to determine the costs quoted. Please note that the evaluation process will carefully examine the validity of these calculations and scores will be reduced if the information is not deemed credible.
The supplier will be expected to maintain Microsoft Word-based templates – all costs for creating, updating and maintaining templates should be highlighted and included in the overall quote (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report)
The supplier should also include and highlight details of all set-up costs incurred to fulfil the required service (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report).
Postage costs are not required.
two.1.5) Estimated total value
Value excluding VAT: £375,025
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30133100 - Bulk-mailing equipment
- 64100000 - Post and courier services
- 79571000 - Mailing services
two.2.3) Place of performance
NUTS codes
- UKD - North West (England)
two.2.4) Description of the procurement
The department are seeking a supplier to fulfil a printing and mailing service that ensures all items are despatched promptly and efficiently in line with stated requirements.
We require submitted tenders to provide quotes that include the below elements –
The cost of printing, folding and enveloping documents based on the provided volumes and specifications for each job type.
The supplier should provide a full breakdown of the calculations used to determine the costs quoted. Please note that the evaluation process will carefully examine the validity of these calculations and scores will be reduced if the information is not deemed credible.
The supplier will be expected to maintain Microsoft Word-based templates – all costs for creating, updating and maintaining templates should be highlighted and included in the overall quote (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report)
The supplier should also include and highlight details of all set-up costs incurred to fulfil the required service (see ‘Set-up Costs’ tab of the ‘Mailing jobs breakdown’ report).
Postage costs are not required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60%
Quality criterion - Name: Social Value / Weighting: 10%
Price - Weighting: 30%
two.2.6) Estimated value
Value excluding VAT: £375,025
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 August 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Trafford Council
4th Floor, Waterside House, Waterside Plaza
Sale
M33 7ZF
andrew.bottomley@star-procurement.gov.uk
Telephone
+44 1619121616
Country
United Kingdom