Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 2 Tipping Street
Stafford
ST16 2DH
Contact
Sharon Bowers
sharon.bowers@staffordshire.gov.uk
Telephone
+44 1785277493
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
http://www.staffordshire.gov.uk/business/procurement
Buyer's address
https://supplierlive.proactisP2P.com/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisP2P.com/default.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisP2P.com/default.aspx
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2279 Dynamic Purchasing System for Staffordshire’s HWRCs Material Disposal Contracts
Reference number
DN1249
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
two.1.5) Estimated total value
Value excluding VAT: £150,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
LOT Item
1 Mattresses
2 Wood - Mixed
3 Carpets
4 Paint
5 Green Waste
6 Plastic - Rigid
7 Gas Cylinders
8 Chemicals
two.2) Description
two.2.1) Title
Mattresses
Lot No
1
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Wood - Mixed
Lot No
2
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Carpets
Lot No
3
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Paint
Lot No
4
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Green waste
Lot No
5
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Plastic Rigid
Lot No
6
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Gas Cylinders
Lot No
7
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
two.2) Description
two.2.1) Title
Chemicals
Lot No
8
two.2.2) Additional CPV code(s)
- 03416000 - Wood waste
- 19620000 - Textile waste
- 90513000 - Non-hazardous refuse and waste treatment and disposal services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This procurement is for the Authority to appoint suitable suppliers to a Dynamic Purchasing System (DPS) to provide a disposal service to remove/dispose of various types of waste material from the Household Waste Recycling Centres (HWRC) of Staffordshire.
The use of DPS’s as a procurement tool is now common amongst Local Government, and its use provides efficiency in managing a procurement process from an Authority perspective, whilst providing a simplistic route-to-offer for the supplier.
The Authority has the overall responsibility for putting the DPS in place and for monitoring the performance of the suppliers admitted to the DPS.
There is no intention that this DPS be offered to any other Local Authority for use other than Staffordshire County Council.
The tender opportunity will be undertaken through the Authority’s e-tendering system Proactis https://supplierlive.proactisp2p.com
Suppliers should register onto the system by completing their company details first, then registering their interest to this specific tender opportunity by searching the reference number IA2279.
2 Deadline for receipt of initial SQ submissions – Initial Tranche
See section (10) below ends 6th September 2021
3 Evaluation of SQ and post-submission clarifications - Initial Tranche
6th to 28th September 2021
4 Commencement of ITT Competitions After 4 October 2021
5 DPS re-opens for the duration of the DPS for new requests to participate
1 October 2021 onwards
i. All dates are indicative only and may be subject to change where necessary. This includes all dates included in advertisements connected with this procurement.
ii. It is a requirement that all suppliers are available throughout any SQ or ITT evaluation period to answer any post-deadline clarification questions where applicable.
10. The SQ Appointment Process – The Initial Tranche
The closing date and time for receipt of the Initial Tranche is as follows (in any doubt, the closing date and time to be that on the electronic tendering portal): -
12 noon on 6th September 2021
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 September 2031
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Call for Competition following the commencement of the DPS will be on the basis of 70% price - 30% Quality
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per the IA2279 Terms and Conditions
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 September 2031
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 October 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
sharon.bowers@staffordshire.gov.uk
Telephone
+44 1785277493
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
As above
Stafford
Country
United Kingdom