Section one: Contracting authority
one.1) Name and addresses
Selston Parish Hall
Parish Hall,Mansfield Road
NOTTINGHAM
NG166EE
Contact
lisa simpson
clerk@selstonparishcouncil.gov.uk
Telephone
+44 1773812012
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
www.selstonparishcouncil.gov.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.selstonparishcouncil.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Friezeland Rec Circular Path
Reference number
LJS 26.07.21
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
To provide an all weather surface path, 1.5 metres wide, to create a circular route as part of the paved area on Friezeland Recreation Ground which will measure 500 metres in length.
To replace the worn out surfaces on the existing old tarmac path and replace with new level safe 1.5 metre wide tarmac surface.
To replace the existing stoned path with a 1.5 metre wide tarmace surface.
To link the two paths to create a circular 500 metre track.
two.1.5) Estimated total value
Value excluding VAT: £60,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
Main site or place of performance
Friezeland Recreation Ground, Church Lane, Underwood, Notts. NG16 5FS
two.2.4) Description of the procurement
7.1 Selston Parish Council (the 'Authority' or 'Council') is seeking tenders from suitably experienced and qualified entities (the 'Tenderer') to install a new Circular path adhering to the approved design brief. The successful bidder will be expected to meet with members of the Parish Council to fine tune their designs and then construct the path to the available budget and agreed timescales. The works need to be invoiced by 31st December 2021.
7.2 The project is listed as a priority Project in Selston Parish Council's Play Strategy.
7.3 Site Address: Friezeland Recreation Ground, Church Lane, Underwood, Nottinghamshire, NG16 5SF.
7.4 The Council's detailed requirements are defined in the Specification.
8 Contract Duration
8.1 The successful tenderer will have a maximum of 8 weeks, from date of order, deliver the project .
9 Contract Value
9.1 The maximum budget for the supply equipment is: £60,000 + VAT
10 Insurance & Indemnity
10.1 The Authority requires the following minimum levels of insurance / indemnity. The Contractor will be required to hold the appropriate levels for the duration of the contract:
10.1.1 Employer's Liability: £10,000,000 (Minimum requirement)
10.1.2 Public Liability: £5,000,000 each and every claim
10.2 If tenderers do not currently meet any of these levels, they should confirm in their response that they commit to getting the required level(s) in place should they be awarded a contract, and ensure that they have included any additional cost for this within their submitted price.
11 Intellectual Property
11.1 Unless otherwise specified or agreed, it is the intention of the Authority that all intellectual property rights in all works or supplies provided in relation to this quote which are written or produced on a bespoke or customised basis, including, without limitation, all future such rights when the said works are created, shall be owned by the Authority, and the Supplier shall ensure that it executes all documents necessary to effect such ownership.
11.2 Where the Supplier provides existing intellectual property rights protected material to the Authority in relation to this quote, it shall disclose this to Authority; warrants it has the right to do so; and shall fully indemnify and hold the Authority harmless against all loss or liability arising from any third party intellectual property rights claims arising both from such existing material and in relation to any such bespoke work.
11.3 Except as provided above, both parties retain ownership of their pre-existing intellectual property rights protected material.
Part 3: Specification
12 General Requirements
12.1 To create an all weather surface path. Replace the worn out surfaces on the existing old tarmac path and replace with a new level safe 1.5 metre wide tarmac surface. To produce a 500 metre circular track that is led onto by 3 smaller entry paths. The 500 metre track will be an exact measurement as it is desired and will be designate as an outdoor exercise and training facility.
13 General Considerations
13.1 It is strongly advised that those tendering for the works should undertake a site visit to familiarise themselves with the site and therefore be able to produce a more informed quotation.
13.2 The recreation ground is publicly accessible; the car park is open during the centre's opening hours.
14 Dimensions
14.1 Path 1.5 metres wide and incorporating a 500 metre circular route
15 Construction
15.1 The path is to be constructed using timber board edging strips, place weed stop along the bottom and the sides. Stone up using quality hundred mil type one to a depth of 150 mil, using type one underneath. Place 50mm of base tarmac on top of the prepared stone, top with a 30mm wearing course to finish.
16 Location of path
16.1 Please see the attached site drawing and photos below
17 Site Set Up
17.1 The cost of the project should factor in the installation of temporary site fencing, as required, to be maintained by the successful Contractor throughout the construction work phase. This is required to securely enclose the site and is expected to be removed upon completion of works. Site safety signs and notices with Contractor call out number should be erected on all sides of the site fencing to inform the public of the works. These signs should also incorporate a plan of the site showing the general public what is being constructed.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 October 2021
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
24 August 2021
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Selaton Parish Council
Parish Hall Mansfield Rd
Selston
NG16 6EE
clerk@selstonparishcouncil.gov.uk
Telephone
+44 1773812012
Country
United Kingdom