Section one: Contracting authority
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Telephone
+44 3453036760
Country
United Kingdom
NUTS code
UKG3 - West Midlands
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://wmca.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://wmca.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://wmca.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Public Transport
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Let’s Chat: Connecting People across the West Midlands
Reference number
2022-04079
two.1.2) Main CPV code
- 98000000 - Other community, social and personal services
two.1.3) Type of contract
Services
two.1.4) Short description
As part of the Government’s Strategy to Tackle Loneliness, it offered opportunities for Local Authorities and charitable bodies to seek funding for one-year pilot transport initiatives to tackle issues of loneliness in their areas. Transport for West Midlands (TfWM), part of the West Midlands Combined Authority (WMCA), submitted proposals for a ‘Let’s Chat’ project, working with community transport operators to provide specific services across the West Midlands. TfWM’s proposal was shortlisted and subsequently approved and this provides the funding to deliver a pilot project.
‘Let’s Chat’ uses transport as a central focus and consists of going close to where people are and offering the opportunity for social contact, a chat and a coffee, please see the Specification document for further details.
The WMCA is seeking applications from suitably qualified voluntary or charitable organisations who may ‘bid’ for a grant to provide one or more of three Lots. Applications for each Lot will be assessed independently and awarded on their own merits and the WMCA may appoint either 1, 2 or 3 applicants in total to deliver all three Lots.
Lot 1 - Coventry, mid-Birmingham and Black Country areas
Lot 2 - Walsall area
Lot 3 - South Birmingham area
The contract for this grant will be on the draft Grant Funding Agreement, a copy of which is provided, and applications are being assessed on the evaluation criteria outlined in the Commercial Envelope of BravoSolution. Only those organisations that have responded satisfactorily to the questions in the Qualification Envelope of BravoSolution will go on to have their applications assessed.
The closing date for submissions is 1700 on 05/08/22 and if you have any clarification questions please submit these by 1700 on 29/07/22
In order to access the documents and submit your application please do so through BravoSolution, the WMCA's e-tendering portal (https://wmca.bravosolution.co.uk). The reference is itt_1133 and if you are not already registered on BravoSolution it is free and usually only takes a few minutes to do so.
two.1.5) Estimated total value
Value excluding VAT: £411,440
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Coventry, mid-Birmingham and Black Country areas
Lot No
1
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
• Conversion and provision of 2 mobile units
• Management of drop-in space at 3 bus stations: Coventry, West Bromwich and Dudley
• Provision of door-to-door transport
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £227,264
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
9
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Walsall area
Lot No
2
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
• Conversion and provision of 1 mobile unit
• Management of drop-in space at 2 bus stations: Walsall and Bilston
• Provision of door-to-door transport
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £110,360
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
9
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
South Birmingham area
Lot No
3
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
two.2.4) Description of the procurement
• Conversion and provision of 1 mobile unit
• Provision of door-to-door transport
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £73,816
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
9
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 August 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 1 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 August 2022
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
WMCA
Birmingham
Country
United Kingdom