Scope
Description
The Authority is looking for the provision of criminal intelligence telecommunications forensic evidence solutions through this competitive Flexible Procedure. The Authority is seeking to award to Provider(s) for a period of 3 years +1+1 with a maximum budget of £100,000 per annum ex VAT.
Total value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
2 x 12 month periods
Main procurement category
Goods
CPV classifications
- 48000000 - Software package and information systems
Contract locations
- UKF25 - North Northamptonshire
Submission
Submission type
Requests to participate
Tender submission deadline
28 May 2025, 12:00pm
Submission address and any special instructions
Bidders should submit via the Atamis Tendering Portal the information required for Stage 1. https://northamptonshire-opfcc.my.site.com/s/Welcome
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 August 2028
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Trial | Quality | 50.00% |
| Quality | Quality | 30.00% |
| Pricing | Price | 20.00% |
Other information
Description of risks to contract performance
Additional staff join the departments using the tool- there may be a requirement to vary to increase tools to meet the demand If crime statistics/demographics change there may be a requirement for an operation or additional departments to use the licences- this would require a variation to accommodate
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This tender is being run as a Competitive Flexible Procedure under Section 20 (2) of the Act. The most advantageous submission will be identified through a 3-stage tender: 1) Tender Stage 1- PSQ and MOSCOW. These are pass/fail and all suppliers who pass shall proceed onto the next stage 2) Tender Stage 2- Trial, Quality and Pricing. The split of weighting for this stage is trial- 50%, quality-30% and pricing-20% (shared for transparency from beginning of tender). Following evaluation, the Authority will hold a clarification/validation presentation session with each supplier. The top 4 highest scoring who pass the quality threshold, and submit a compliant commercial offer, will be selected to move to the next stage. 3) Tender Stage 3 Negotiation and BAFO-The Authority will enter negotiation stage around elements of the bids and following conclusion will accept a BAFO for final assessment prior to award. To determine the most advantageous tender the scores we will use the following weighted scores Trial 50%, Quality 30% and Pricing 20%. It is noted that the BAFO from Stage 3 will be used to replace pricing from Stage 1 if revised pricing is submitted. The Authority reserves the right to bring an additional Bidder through to Stage 3 if there is a tie in scores or a 1% difference in scores.
Contracting authority
The Police, Fire and Crime Commissioner for Northamptonshire
- Public Procurement Organisation Number: PQZB-4253-GCQD
Darby House ,Darby Close ,Park Farm Industrial Estate
Wellingborough
NN8 6GS
United Kingdom
Contact name: Ruth Kent
Email: commercial@northants.police.uk
Website: https://northamptonshire-opfcc.my.site.com/s/Welcome
Region: UKF25 - North Northamptonshire
Organisation type: Public authority - sub-central government