Scope
Reference
C385798
Description
Preparation and supplying a range of fresh/chilled sandwiches for patients and retailing to staff, visitors and outpatients onsite. Delivering to St Mary's hospital, Newport, Isle of Wight. Approximate volume of 1,500 to 2,000 sandwiches a week.
Total value (estimated)
- £570,000 excluding VAT
- £570,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2026 to 30 September 2027
- Possible extension to 30 September 2029
- 3 years
Description of possible extension:
Three one year extensions
Main procurement category
Goods
CPV classifications
- 15811510 - Sandwiches
- 15811511 - Prepared sandwiches
Contract locations
- UKJ34 - Isle of Wight
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Submission type
Requests to participate
Deadline for requests to participate
2 April 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 August 2026
Award criteria
| Name | Type |
|---|---|
| Technical | Quality |
Weighting description
Overall weighting is Social Value and Technical Questions at 65%
and Samples and Packaging Evaluation at 35% . Each stage will be ranked on a price per quality point method.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
*Publication of Invitation to Tender (ITT) Notice
*Bidder Clarification Questions Deadline
*Response to Clarification Questions
*Pre Qualification Response Document 5 Submission
*Stage 1 Evaluation -Document 5 Pre-Qualifying Response
*Notice Issued- Pass or Fail from Stage 1
*Submission of Sandwich and Packaging Samples
*Stage 2 Evaluation of Samples
*Notice Issued- Pass or Fail from Stage 2
*Quality and Commercial Submission
*Stage 3 Evaluation of Quality and Commercial Bids
*Contracting Authority Internal approval
*Notification of evaluation outcome, Intention to Award and Standstill period
*Supplier site visit
*End of Standstill period and Contract Award
UK2: Preliminary market engagement notice: Notice identifier: 2025/S 000-053235
Procurement identifier (OCID): ocds-h6vhtk-059264
Published 2 September 2025, 3:16pm
Documents
Associated tender documents
https://in-tendhost.co.uk/soepsprovider/aspx/Home
Registration on In-Tend (above) is required to gain access to the Tender Document Pack.
Contracting authority
Isle of Wight
- NHS Organisation Data Service: R1F
- Public Procurement Organisation Number: PRBY-9272-TQGX
St Marys Hospital, Parkhurst Road
Newport
PO30 5TG
United Kingdom
Email: gabs.suarez@nhs.net
Region: UKJ34 - Isle of Wight
Organisation type: Public authority - central government