Section one: Contracting authority
one.1) Name and addresses
North Ayrshire Council
Cunninghame House, Friars Croft
Irvine
KA12 8EE
Contact
Al Foster
Procurement@north-ayrshire.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.north-ayrshire.gov.uk
Buyer's address
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NAC/5019 Servicing & Maintenance of Non-Domestic Solar Photovoltaic Systems & Provision of a Remote Solar PV Monitoring System
Reference number
NAC/5019
two.1.2) Main CPV code
- 71314000 - Energy and related services
two.1.3) Type of contract
Services
two.1.4) Short description
North Ayrshire Council (NAC) requires a servicing and maintenance contract for solar photovoltaic installations throughout the non-domestic estate and provision of a remote monitoring system for generation meters. Initial maintenance/servicing visits are to be carried out by Summer 2022 with subsequent servicing visits scheduled annually. This should maintain efficiency and compliance with safety guidance, reduce the operating costs for each site, while ensuring maximum benefit is achieved through the Feed in Tariff programme.
The contract will be split into 2 Lots as follows:
Lot 1 - Servicing & Maintenance of Solar PV Systems
Lot 2 – Provision of Solar PV Monitoring System
Bidders may submit tenders for either one or both lots.
Bidders applying for Lot 1 must be Microgeneration Certification Scheme (MCS) Certified.
The contract duration will be for 3 years with an option to extend up to 24 months. Contract start is anticipated to commence May/June 2022.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £250,000
two.2) Description
two.2.1) Title
Lot 2 – Provision of Solar PV Monitoring System
Lot No
2
two.2.2) Additional CPV code(s)
- 71313450 - Environmental monitoring for construction
- 90711500 - Environmental monitoring other than for construction
- 09330000 - Solar energy
- 09331000 - Solar panels
- 09331200 - Solar photovoltaic modules
- 31712347 - Power or solar diodes
- 71314000 - Energy and related services
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
Remote monitoring of 31 x Solar PV meters is required.
The council requires the solar PV meter readings across all installations to be remotely monitored and data collected on a secure platform. This will allow council officers the ability to review generation trends more easily, submit readings to utility providers and to assist in identifying faults to limit the downtime of the system.
Remote meter monitoring for 27 x Solar PV installations was previously carried out through Logic Energy Ltd. Bidders can reinstate the Logic Energy system, as well as add the 4 additional sites to the Logic system or install a new logger and monitoring facility across all sites, ensuring the continual FIT/RHI eligibility.
Transmitted data must be accessible on secure platform for nominated council officers to analyse and download.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - Servicing & Maintenance of Solar PV Systems
Lot No
1
two.2.2) Additional CPV code(s)
- 09331200 - Solar photovoltaic modules
- 09330000 - Solar energy
- 09331000 - Solar panels
- 09332000 - Solar installation
- 50800000 - Miscellaneous repair and maintenance services
- 50700000 - Repair and maintenance services of building installations
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
- UKM63 - Lochaber, Skye & Lochalsh, Arran & Cumbrae and Argyll & Bute
two.2.4) Description of the procurement
Annual servicing and maintenance of all NAC’s non-domestic solar PV installations (31 nos).
Annual servicing and maintenance should maximise the lifespan and safe operation of the solar PV installation, resulting in reduced building operating costs and ensuring the Council continues to benefit from the Feed in Tariff (FIT) scheme. Safety issues should also be identified to reduce risk of injury, fire, damage to equipment or the building fabric.
Reactive maintenance is also required, with faults discovered at either the annual servicing visit, or by Council staff throughout the year.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-006616
Section five. Award of contract
Lot No
2
Title
Lot 2 – Provision of Solar PV Monitoring System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2022
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Emtec Energy
Ellismuir Way, Tannochside Park, Uddingston
Glasgow
G71 5PW
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £50,000
Section five. Award of contract
Lot No
1
Title
Lot 1 - Servicing & Maintenance of Solar PV Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
FES Support Services
Forth House, Pirnhall Business Park
Stirling
FK7 8HW
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £200,000
Section six. Complementary information
six.3) Additional information
Quality Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1.
Health and Safety Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question 4D.1.
Microgeneration Certification Scheme (MCS)
1. Bidders must be MCS accredited and hold a valid MCS certificate, see attachment at SPD question 4D.1.
Environmental Management Procedures
1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2.
(SC Ref:699214)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House, St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom