Contract

The Provision of Promaps

  • Police and Crime Commissioner for South Wales
  • Police and Crime Commissioner for Gwent

UK7: Contract details notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-018532

Procurement identifier (OCID): ocds-h6vhtk-065719 (view related notices)

Published 2 March 2026, 2:46pm

Scope

Reference

ICT 1398

Description

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

Contract 1. The Provision of Promaps

Supplier

Contract value

  • £179,945 excluding VAT
  • £215,934 including VAT

Above the relevant threshold

Date signed

2 March 2026

Contract dates

  • 15 March 2026 to 14 March 2031
  • 5 years

Main procurement category

Services

CPV classifications

  • 72212328 - Image-processing software development services

Contract locations

  • UKL - Wales

Justification for not setting key performance indicators

Not applicable for this contract

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Direct award

Direct award justification

  • Single supplier - intellectual property or exclusive rights
  • Single supplier - technical reasons

Continuation of support, maintenance and licences for existing operational software, unable to procure elsewhere due to ProMat being the only supplier to supply the Police specific application

Supplier

PROMAT I.D. LIMITED

  • Companies House: 04499242
  • Public Procurement Organisation Number: PNDP-6437-NJXG

1 Parkview Court

Shipley

BD18 3DZ

United Kingdom

Email: info@promatid.co.uk

Website: https://promaps.software/

Region: UKE41 - Bradford

Small or medium-sized enterprise (SME): Yes

Voluntary, community or social enterprise (VCSE): No

Supported employment provider: No

Public service mutual: No

Contract 1. The Provision of Promaps

Contracting authorities

Police and Crime Commissioner for South Wales

  • Public Procurement Organisation Number: PYVQ-9856-GTXR

Cowbridge Road

BRIDGEND

CF31 3SU

United Kingdom

Email: swp-procurement@south-wales.police.uk

Region: UKL17 - Bridgend and Neath Port Talbot

Organisation type: Public authority - sub-central government

Police and Crime Commissioner for Gwent

  • Public Procurement Organisation Number: PGLN-9591-HGRW

POLICE HQ, LLANTARNAM PARK WAY

Llantarnam

NP44 3FW

United Kingdom

Email: procurement@gwent.police.uk

Region: UKL16 - Gwent Valleys

Organisation type: Public authority - sub-central government

Contact organisation

Contact Police and Crime Commissioner for South Wales for any enquiries.