Section one: Contracting authority/entity
one.1) Name and addresses
Llywodraeth Cymru / Welsh Government
Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park
Caerdydd / Cardiff
CF10 3NQ
Contact
Corporate Procurement Service
cpsprocurementadvice@gov.wales
Telephone
+44 3000257095
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Historic Environment Records Contract
Reference number
C293/2023/2024
two.1.2) Main CPV code
- 92512000 - Archive services
two.1.3) Type of contract
Services
two.1.4) Short description
Compilation and retention of up to date historic environment records for Wales.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.2) Additional CPV code(s)
- 92512000 - Archive services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
All Wales
two.2.4) Description of the procurement
The Historic Environment (Wales) Act 2016 requires the Welsh Ministers to compile and keep up to date a historic environment record (HER) for each local authority in Wales. The only comprehensive coverage of historic environments records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology (formerly the four regional Welsh Archaeological Trusts).
The most cost-effective means of discharging this duty on Welsh Ministers is to utilise the existing online facility maintained by Heneb to provide public access to the core information held in the regional HERs. This online access (known as Archwilio) has been adapted to meet the requirements of the legislation.
The Historic Environment (Wales) Act 2016 will be superseded by the Historic Environment (Wales) Act 2023, which received Royal Assent in May 2023. The provisions of the Historic Environment (Wales) Act 2023 will come into force in autumn 2024, after this contract has been implemented. The Act is consolidation legislation and does not change any existing or impose any new duties or powers for the purpose of this contract. As such, the legal provisions discharged by this contract will be transferred to the Historic Environment (Wales) Act 2023 and will continue beyond the contract implementation date.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This voluntary ex ante transparency notice is intended to provide notice of the Authority's decision to award a contract to Heneb, The Trust for Welsh Archaeology for the retention and maintenance of historic environment records in Wales.
The contract requires Heneb to compile and keep up to date a historic environment record for each local authority area in Wales in accordance with s35 of the Historic Environment (Wales) Act 2016. In addition, Heneb will make this record publicly available through their Archwilio web service in accordance with s36 of the above-named Act. This will be achieved through compliance with the guidance stated in s37 of the above-named Act. This contract will discharge The Welsh Ministers’ legal responsibilities regarding this matter.
It is the opinion of Welsh Government that the contract in question satisfies the requirement of Regulation 32 Use of the negotiated procedure without prior publication as the only comprehensive coverage of historic environment records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology. Therefore the requirements of regulation 32 (2)(b)(ii)(iii) apply to the contract.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
C293/2023/2024
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
30 April 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Heneb, The Trust for Welsh Archaeology
The Corner House, 6 Carmarthen Street
Llandeilo
SA19 6AE
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £400,000
Total value of the contract/lot/concession: £400,000
Section six. Complementary information
six.3) Additional information
This is a contract award notice. The opportunity is not open to bids.
(WA Ref:141744)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom