Section one: Contracting authority
one.1) Name and addresses
THE UNIVERSITY OF BIRMINGHAM
Edgbaston
BIRMINGHAM
B152TT
Contact
Emily Villers
Country
United Kingdom
Region code
UKG31 - Birmingham
Companies House
RC000645
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the Digital Preservation Services for the University of Birmingham
Reference number
FRAM876/24
two.1.2) Main CPV code
- 72317000 - Data storage services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Birmingham has a requirement for procurement of a cloud-based platform for managing the long-term preservation of digital assets, examples of these digital assets include theses, research data, webpages, emails, audio-visual and text documents (amongst many others).
The system will initially be used to preserve library service records, however, the system we procure must be scalable to preserve digital outputs generated across the university.
A successful procurement will result in a digital preservation system that is integrated with SharePoint, Calm and library repository systems (ePrints and Pure).
- System will preserve born digital and digitised documents created in non-digital form and subsequently converted to digital form.
- Initial system specific training on the digital preservation system delivered by the vendor staff to all relevant library staff
- Further system specific training on the digital preservation system in the event of additional features being released delivered by vendor staff to all relevant library staff
- The technical solution will initially manage Library Services digital assets but will be scalable to facilitate the growth and expansion of the emerging and developing needs of the wider University.
- It is anticipated that the university will not exceed 30Tb of storage during the period of the contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
two.2.4) Description of the procurement
The University of Birmingham has a requirement for procurement of a cloud-based platform for managing the long-term preservation of digital assets, examples of these digital assets include theses, research data, webpages, emails, audio-visual and text documents (amongst many others).
The system will initially be used to preserve library service records, however, the system we procure must be scalable to preserve digital outputs generated across the university.
A successful procurement will result in a digital preservation system that is integrated with SharePoint, Calm and library repository systems (ePrints and Pure).
- System will preserve born digital and digitised documents created in non-digital form and subsequently converted to digital form.
- Initial system specific training on the digital preservation system delivered by the vendor staff to all relevant library staff
- Further system specific training on the digital preservation system in the event of additional features being released delivered by vendor staff to all relevant library staff
- The technical solution will initially manage Library Services digital assets but will be scalable to facilitate the growth and expansion of the emerging and developing needs of the wider University.
- It is anticipated that the university will not exceed 30Tb of storage during the period of the contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Birmingham
B15 2TT
Country
United Kingdom