Section one: Contracting authority
one.1) Name and addresses
Post Office Limited
100 Wood St,
London
EC2V7ER
Contact
Romano Cosimo Castello
procurement.operations@postoffice.co.uk
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Postal Services
one.5) Main activity
Other activity
Postal Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Goods and Services relating to Archiving & Related Document Management Services
two.1.2) Main CPV code
- 92512000 - Archive services
two.1.3) Type of contract
Services
two.1.4) Short description
The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions
This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,946,411
two.2) Description
two.2.2) Additional CPV code(s)
- 92512000 - Archive services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Wincham Business Park, Wincham, Northwich, Cheshire CW9 6GB
two.2.4) Description of the procurement
The ESPO Framework 390_22 allows for a Direct Award for Lot 3 - Total Document Management Solutions
This Lot provides a full end-to end solution for all scanning and storage. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Customers can access a consultancy service designed to scope and shape a full document management solution to help manage all POL's documents.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
2 years extension
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The existing Archiving & Related Document Management Services agreement with OASIS ended on the 31st of March 2023.
The initial plan was to extend the agreement by one year
However additional spend on HMU/GLO archiving projects, Procurement direct awarded against the new ESPO 390_22 Framework Archiving & Related Document Management Services for an initial two-year period, with option to extend by a further 2 years (2+2)
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
C102350
Title
Provision of Goods and Services relating to Archiving & Related Document Management Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Offsite Archive Storage & Integrated Services UK Limited (OASIS UK)
Quadrant 1 Homefield Road, Haverhill, Suffolk, England,
CB9 8QP
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
06472486
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,946,411
Total value of the contract/lot: £1,946,411
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Post Office Limited
London
Country
United Kingdom