Section one: Contracting authority/entity
one.1) Name and addresses
West Berkshire Council
Council Office,Market Street
NEWBURY
RG145LD
Contact
Millie Smith
millie.smith3@westberks.gov.uk
Telephone
+44 7920235911
Country
United Kingdom
Region code
UKJ11 - Berkshire
West Berkshire District Council
West Berkshire Council
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supported Lodgings for Young People in Care & Leaving Care Service
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement at the time of conclusion of the contract:
This Supported Lodgings service is for Looked After Children, providing accommodation within a stable home setting along with support from the Host (the Host is the person providing lodgings within their home for a Service User and support) and a visiting support service from the Provider.
This service will specifically target those Service Users who would be considered too vulnerable to thrive in a supported accommodation project and will require a high level of support
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
29 June 2023
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 174-424279
Section five. Award of contract/concession
Contract No
188
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
12 March 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Step By Step Partnership Limited
Newbury
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
West Berkshire District Council
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,647,490
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
West Berkshire District Council
Market Street
Newbury
RG145LD
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 85311000 - Social work services with accommodation
seven.1.3) Place of performance
NUTS code
- UKJ11 - Berkshire
seven.1.4) Description of the procurement:
This Supported Lodgings service is for Looked After Children providing accommodation within a stable home setting along with support from the Host (the Host is the
person providing lodgings within their home for a Service User and support) and a visiting support service from the Provider.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
60
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Initial Contract Term of 3 Years with the Option to extend for an additional 2 Years (3+2).
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£1,647,490
seven.1.7) Name and address of the contractor/concessionaire
Step By Step Partnership Limited
Newbury
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
West Berkshire District Council
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
From 7th February 2023 the Annual Value will be £350,421
3 Additional Beds were purchased from 6th October 2022 through to 31st December 2023. Estimated to have a maximum cost of £59,245.15 (Fixed Cost £17,710.15 + Variable Cost £41,535)
A further 3 beds were purchased from 1st January 2023 through to 31st December 2023 which has a maximum annual cost of £47,396.12 (Fixed Cost £14,168.12 + Variable Cost £33,228).
This will bring the maximum Total Contract Value to: £1,795,977
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Due to mandatory participation in the National Transfer Scheme, West Berkshire District Council has experienced an unexpected increase in demand for this service.
West Berkshire District Council have modified the current agreement with Step By Step to increase the contract value to respond to this increase in demand.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,647,490
Total contract value after the modifications
Value excluding VAT: £1,795,977