Scope
Reference
C230090
Description
The scope of the contract is Provision and Storage of Clean Linen including, but not limited to bedding, towels and patient garments (The Goods). The Nottingham University Hospitals NHS Trust (The Authority) requires a Supplier to provide the Goods and Associated Services in accordance with its specification. The Associated Services includes a requirement for "just in time" delivery. Due to a lack of storage space within the Sites, the need for "just in time" delivery shall be a key requirement of the contract as well as storage of the Emergency Linen to be used as part of the Authority's Laundry Service Business Continuity Plan. Emergency Linen shall be relied upon in Emergency/Urgent Requests whereby the Authority's internal laundry services teams are unable to launder linen (E.g. due to machinery breakdown). This Emergency Linen must be available for delivery to the Authority's Site(s) within 24 hours of request.
Total value (estimated)
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 December 2025 to 30 November 2027
- Possible extension to 30 November 2030
- 5 years
Description of possible extension:
The Term is 2 years with the option to extend in 1-year increments to a maximum term of 5 years.
Options
The right to additional purchases while the contract is valid.
Options shall include the following: - Schedule 6 of the Contract (The Commercial Schedule ) is based on anticipated quantities per annum of the total number of Goods required delivered to the relevant Site during the first 24 months from the Commencement Date. The number is provided in good faith; however, these figures may be subject to change (E.g. the Authority agrees to extend the Term in accordance with 15.2 of Schedule 2 of the Contract or the quantity of Goods required may increase or decrease in response to materialisation of risks (e.g. patient demand for the Authority's/NHS services) The Prices in the Commercial Schedule shall be determined by multiplying the relevant rate by the quantity, which shall be the number of Goods required over the duration of the Term. - On the 2nd anniversary of the Commencement Date, any the rates and prices in the Commercial Schedule may be adjusted in line with the price adjustment for inflation mechanism (PAFI) specified in Schedule 6 of the Contract - Any other options stated in the associated tender documents
Main procurement category
Goods
CPV classifications
- 39510000 - Textile household articles
- 39518000 - Hospital linen
- 39512000 - Bed linen
- 39514100 - Towels
Contract locations
- UKF14 - Nottingham
- UKF15 - North Nottinghamshire
- UKF16 - South Nottinghamshire
- UKF22 - Leicestershire CC and Rutland
Participation
Legal and financial capacity conditions of participation
Assessment of Bidder's Legal & financial capacity shall be based on the following: - Bidders must meet the minimum level of economic and financial standing and/or a minimum financial threshold specified under section 9.12 of the ITT - Any other relevant criteria stated in the associated tender documents
Technical ability conditions of participation
Bidder's Technical Ability shall be based on the following: - Bidders are able to provide the Goods in accordance with the specified timescales - Bidders are able to provide the Associated Services, including, but not limited to, requirement to hold stock and deliver Goods to the Site(s) within the required timescales. - Bidders possess prior experience supplying large NHS organization(s) (customer organisation) whereby the goods (e.g. bedding, linen, towels) equivalent to the Goods provided by the Supplier are subject to thermal disinfection processes in accordance with HTM 01-04 as part of the customer organisation's laundry procedures. - Any other relevant criteria stated in the associated tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
30 May 2025
Enquiry deadline
30 May 2025, 12:00pm
Submission type
Tenders
Deadline for requests to participate
30 June 2025, 12:00pm
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 31 December 2029
Other information
Payment terms
As specified within the associated tender documents
Description of risks to contract performance
Risks concerning this contract include, but may not be limited to, the following: 1) Changes to Health Technical Memorandum 2) Service Expansion or Reduction 3) Compatibility with Laundry Equipment 4) Supply chain Disruption 5) Emergency or Surge Scenarios 6) Capacity Constraints 7) Infection Control Non-Compliance 8) Expansion of Integrated Care Board 9) Budgetary Changes Further details concerning risks may be found in the associated tender documents.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Competitive Flexible procedure shall be broken down into three stages whereby the Authority shall: • invite all Suppliers that opt to participate in this Procurement process to submit a Tender and completed Supplier Information Questionnaire within 30 of the publication of the Tender Notice • carry out the Intermediate Assessment of each Supplier Information Questionnaire submission in accordance with the ITT • for each Supplier who passes the Intermediate Assessment, evaluate each Tender submission in accordance with the ITT
Contracting authority
Nottingham University Hospital NHS Trust
- Public Procurement Organisation Number: PVQC-9261-WGRM
Hucknall Road
Nottingham
NG5 1PB
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - central government