Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FAE-20-010 - Library Shelving and Associated Furniture
two.1.2) Main CPV code
- 39155000 - Library furniture
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 39160000 - School furniture
- 39155100 - Library equipment
- 39171000 - Display cases
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
Main site or place of performance
Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
As stated in the Contract Award Notice 2020/S 212-520525, this agreement is for the "Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern Ireland".
Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern Ireland for the period 1 September 2020 to 31 August 2022 (with the option to extend for two further periods of up to twelve months each, 4 years in total) on a call off as required basis.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
6 July 2022
End date
31 August 2023
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 132-325106
Section five. Award of contract/concession
Contract No
FAE-20-010
Title
FAE-20-010 - Library Shelving and Associated Furniture
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
23 October 2020
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Moffett and Sons Ltd T/A Balmoral Furniture
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
WF Education Group Holdings Ltd
Shrewsbury
tenderportal@demcointeriors.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Joseph Flanigan Son Ltd
Armagh
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £130,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39155000 - Library furniture
seven.1.2) Additional CPV code(s)
- 39160000 - School furniture
- 39155100 - Library equipment
- 39171000 - Display cases
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
- UKN0 - Northern Ireland
Main site or place of performance
Northern Ireland
seven.1.4) Description of the procurement:
Supply and Delivery of Library Shelving and Associated furniture to schools and EA locations within Northern Ireland for the period 1 September 2020 to 31 August 2022 (with the option to extend for two further periods of up to twelve months each, 4 years in total) on a call off as required basis.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
6 July 2022
End date
31 August 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£220,000
seven.1.7) Name and address of the contractor/concessionaire
Moffett and Sons Ltd T/A Balmoral Furniture
Belfast
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
WF Education Group Holdings Ltd
Shrewsbury
tenderportal@demcointeriors.co.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Joseph Flanigan Son Ltd
Armagh
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This opportunity / Framework Agreement was originally advertised in a Contract Notice (2020/S 132-325106). A Contract Award Notice
(2020/S 212-520525) was also subsequently published.
The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Library
Shelving and Associated Furniture. This will provide short term contractual coverage whilst the Authority carries out a re-procurement
exercise.
The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a
replacement will commence in September 2023.
The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until
the new Framework Agreement commences.
This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50%
of the original contract value. The original contract value was stated as £220,000 and the proposed modification will increase the total
contract value to £330,000.
The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to
this regulation as outlined below:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen
i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original
contract.
(ii) the modification does not alter the overall nature of the contract (services provided will remain the same);
(iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the
original contact value)
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This opportunity / Framework Agreement was originally advertised in a Contract Notice (2020/S 132-325106). A Contract Award Notice
(2020/S 212-520525) was also subsequently published.
The requirement has arisen to modify the value of this Framework Agreement due to an unforeseen increase in demand for Library
Shelving and Associated Furniture. This will provide short term contractual coverage whilst the Authority carries out a re-procurement
exercise.
The Authority intends to run a re-procurement exercise in order to replace this current Framework Agreement. It is anticipated that a
replacement will commence in September 2023.
The modification to the value of this Framework Agreement provides an interim solution to ensure contractual coverage for schools until
the new Framework Agreement commences.
This is the first modification to this Framework Agreement. It is estimated that the total value of this modification shall be less than 50%
of the original contract value. The original contract value was stated as £220,000 and the proposed modification will increase the total
contract value to £330,000.
The modification is proposed in accordance with Regulation 72 (1) (c) and will comply with each of the following conditions pertaining to
this regulation as outlined below:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen
i.e. increase in demand in part influenced by the availability of funding which could not be foreseen at the time of advertising the original
contract.
(ii) the modification does not alter the overall nature of the contract (services provided will remain the same);
(iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the
original contact value)
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £220,000
Total contract value after the modifications
Value excluding VAT: £330,000