Section one: Contracting authority
one.1) Name and addresses
The Royal Borough of Kingston upon Thames for and on behalf of Achieving of Children (AFC)
Guildhall, High Street
Kingston Upon Thames
KT1 1EU
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
https://www.achievingforchildren.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=e471538f-0eee-eb11-810d-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Community Interest company
one.5) Main activity
Other activity
Community interest company (a not-for-profit social enterprise) providing bespoke children’s social care and education support services to local authorities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Human Resources Information System (HRIS) & Managed Payroll and Pensions service
Reference number
DN557823
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Achieving for Children (AfC) is looking to procure services from a supplier with public sector or not for profit experience of configuring a HRIS system that is simple and easy to use by their workforce and provide a fully managed payroll/pensions service.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 79000000 - Business services: law, marketing, consulting, recruitment, printing and security
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
two.2.4) Description of the procurement
Achieving for Children (AfC) is looking to procure services from a supplier with public sector or not for profit experience of configuring a HRIS system that is simple and easy to use by their workforce and provide a fully managed payroll/pensions service. The requirements include designing a system for AFC's needs that will work with third party systems, reduces time and paperwork and is able to manage the employee lifecycle. AFC also require expert services by delivering a managed payroll that ensures employees are accurately paid, deductions are undertaken and all requirements of AfC are met within any statutory returns.
The contract for these services will be commissioned using the open procedure under the Public Contract Regulations 2015.
The procurement process will be administered by the Royal Borough of Kingston upon Thames for and on behalf of AFC.
The initial contract is estimated to start on 13th October 2021 and end on 31 March 2025, with two possible 12 month extensions to be taken at the sole discretion of AFC.
If AFC decides, at its absolute discretion, to extend this Agreement beyond the Expiry Date by a further two separate periods of 12 months, the contract may end on 31 March 2027.
The total price for the initial contract term and the two possible 12 month extensions must be below £520,000.
Tenderers must meet the minimum requirements in all four stage of the evaluation. This includes Stage 1 (Compliance/SQ), Stage 2(Quality: Method statement questions) and Stage 3 (Price) and Stage 4 (Quality: Presentation). All details regarding the evaluation methodology are included in the Invitation to tender.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
42
This contract is subject to renewal
Yes
Description of renewals
The initial contract is estimated to start on 13th October 2021 and end on 31 March 2025, with two separate extension period of 12 months to be taken at the sole discretion of AFC.
If AFC decides, at its absolute discretion, to extend this Agreement beyond the Expiry Date by a further two separate periods of 12 months, the contract may end on 31 March 2027 which would be the maximum contract length.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 September 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 September 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The Royal Borough of Kingston upon Thames
Guildhall 2, High Street
Kingston Upon Thames
KT1 1EU
Country
United Kingdom