Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Contact
ict.procureeani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT-21-008 Online School to Home Engagement Software Tool for Nursery and Primary Pupils
two.1.2) Main CPV code
- 80000000 - Education and training services
two.1.3) Type of contract
Services
two.1.4) Short description
The scope of this contract is for an Online Home Engagement Software Tool for Nursery and Primary Pupils to be accessible to all pupils in Nursery and Primary schools (approx.180,000 pupils) via the C2k Platform.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,406,122
two.2) Description
two.2.2) Additional CPV code(s)
- 48190000 - Educational software package
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
ICT-21-008 - Online Home Engagement Software Tool.
two.2.11) Information about options
Options: Yes
Description of options
with options, subject to business case approval and funding, to extend for a further 3 periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This contract is not an award without prior notice. This contract was awarded via an Open Procedure completed in 2021.
Modification is to increase awarded value by £374,122. This proposed value modification complies with Regulation 72 (1) (b) as stated below:
72.— (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:
(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—
(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority,
provided that any increase in price does not exceed 50% of the value of the original contract.
The increase of an additional £374,122.00 is 36% of the original contract award value.
Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution.
The option to extend was included in the original tender documentation. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-002840
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
13 April 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
JUST2EASY LTD
DIGITAL HOUSE STOURPORT ROAD
KIDDERMINSTER
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,032,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Country
United Kingdom