Section one: Contracting authority
one.1) Name and addresses
North Yorkshire County Council
North Yorkshire County Council, County Hall
Northallerton
DL7 8AD
Contact
Miss Katie Longstaff
Telephone
+44 1609536831
Country
United Kingdom
NUTS code
UKE2 - North Yorkshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
eScheduling and Care Records Management System
Reference number
DN508661
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority wishes to award a contract for an eScheduling and Care Records Management System. The Contract shall be divided into two Lots; Lot 1 eScheduling System, and Lot 2 Care Records Management System. The Contract shall be for a period of 3 years with two options to extend for a further period of 12 months (3+1+1).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £221,600
two.2) Description
two.2.1) Title
eScheduling System
Lot No
1
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
Lot 1 is for the Provision of an eScheduling System. The current process for managing rota's for the Authority's Provider Services is a manual, paper based task, therefore the Authority is seeking a System to make the process more efficient and make the best use of resources.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 10
Quality criterion - Name: Capabilities / Weighting: 30
Quality criterion - Name: Quality / Weighting: 10
Quality criterion - Name: Supplier Presentation / Weighting: 10
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Care Records Management System
Lot No
2
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
Lot 2 is for the Provision of a Care Records Management System. The current process includes a combination of electronic and paper based recording. The Authority is seeking a System to make the process more efficient and make the best use of resources.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 10
Quality criterion - Name: Capabilities / Weighting: 30
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 238-589568
Section five. Award of contract
Contract No
DN508661
Lot No
1
Title
eScheduling System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
2 July 2021
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fastroi Ltd
Ecs 72 North Vennel
LANARK
ML11 7PT
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £221,600
Section five. Award of contract
Contract No
DN508661
Lot No
2
Title
Care Records Management System
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
North Yorkshire County Council shall in accordance with the Public Contracts (Amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable.
Should additional information be required, please contact the person cited in paragraph I.1) of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI 2015 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the Court may only award damages once the contract has been entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court of England and Wales
London
Country
United Kingdom