Section one: Contracting authority
one.1) Name and addresses
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
Contact
Gary Crombie
Telephone
+44 7392287522
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Host Body for the Anti-Racism Observatory for Scotland (AROS)
Reference number
668218
two.1.2) Main CPV code
- 98340000 - Accommodation and office services
two.1.3) Type of contract
Services
two.1.4) Short description
We are seeking a Supplier who can operate in the anti-racism arena showing strong ties and commitment to anti-racism from a corporate level down to all levels of their organisation For avoidance of doubt the Host Organisation will be the Supplier. The Scottish Government (on the recommendation of the Anti-Racism Interim Governance Group and built from the recommendation from the Covid19 and Ethnicity Expert Reference Group) is seeking to contract with a host organisation for a period of two years to incubate the Anti-Racism Observatory for Scotland (AROS) The AROS will be an independent organisation funded by the Scottish Government and will deliver its mission and strategy through the governance of an Advisory Group.
Scottish Government (the Buyer) are fully funding AROS. Therefore the commercial relationship will be between Scottish Government and the Supplier.
Further information can be found on the Scottish Government’s website Developing National Anti-Racism Infrastructure: Interim Governance Group - gov.scot (www.gov.scot) and Anti-Racism Vison Mission and Anti-Racism Method and Structure documents.
The Supplier must provide the following services:
Administrative, Finance
Human Resources including Recruitment (excludes employment)
Operational Delivery
Accommodation for AROS Staff and
Recommendation Report
The successful bidder will enable AROS to meet its objectives and support AROS to become a fully independent body. It will house senior staff (appointed by the advisory group) to lead the AROS workplan.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,826,472.75
two.2) Description
two.2.2) Additional CPV code(s)
- 79621000 - Supply services of office personnel
- 75100000 - Administration services
- 98340000 - Accommodation and office services
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The Scottish Government (on the recommendation of the Anti-Racism Interim Governance Group and built from the recommendation from the Covid19 and Ethnicity Expert Reference Group) is seeking to contract with a host organisation for a period of two years to incubate the Anti-Racism Observatory for Scotland (AROS). The Host Organisation will be an independent organisation funded by the Scottish Government for improvement of public Scottish institutions and will deliver its mission and strategy through the governance of an external Advisory Group
Further information can be found on the Scottish Government’s website Developing National Anti-Racism Infrastructure: Interim Governance Group - gov.scot (www.gov.scot) and Anti Racism Vision Mission and Anti Racism Method and Structure documents.
We are seeking a Supplier who can demonstrate they align with the values of the AROS, which include a commitment to antiracism, intersectional practice. This tender is for a Host Body to provide the infrastructure and personnel.
two.2.5) Award criteria
Quality criterion - Name: Understanding the Requirement / Weighting: 20
Quality criterion - Name: Mobilisation / Weighting: 15
Quality criterion - Name: Knowledge and Skills / Weighting: 20
Quality criterion - Name: Contract Management / Weighting: 20
Quality criterion - Name: Climate Emergency / Weighting: 5
Quality criterion - Name: Fair Work / Weighting: 10
Quality criterion - Name: Business Continuity and Disaster Recovery / Weighting: 5
Quality criterion - Name: Community Benefits / Weighting: 5
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This contract may be extended by 3 months at the discretion of Scottish Ministers.
The evaluation consists of some minimum mandatory score of 2 questions. Bidders who fail to meet the mandatory score of 2 will not progress to the Price Quality Ratio evaluation and will score 0 for their commercial score.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-021179
Section five. Award of contract
Contract No
668218
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
24 April 2025
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
University of Strathclyde
Estates Services, 181 St James Road
Glasgow
G4 0NT
Country
United Kingdom
NUTS code
- UKM82 - Glasgow City
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,826,472.75
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 20 %
Section six. Complementary information
six.3) Additional information
SPD will be scored on a pass/fail basis.
The contract award criteria will be Price 30%/Quality 70 %.
Question Scoring Methodology for Award Criteria outlined in invitation to tender:
0 — Unacceptable. Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 — Poor. Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 — Acceptable. Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 — Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 — Excellent. Response is completely relevant and excellent overall.
Bidders must complete the SPD (Scotland) to demonstrate adherence to the Exclusion and Selection Criteria for this procurement.
Bidders must confirm that they will include the standard clause in all contracts used in the delivery of the requirements, ensuring payment of subcontractors at all stages of the supply chain within 30 days and include a point of contact for subcontractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance and provision of evidence and reporting to the Scottish Government on a regular basis.
Bidders who fail to answer “Yes” or "Not Applicable" to this question will not have their tender considered further.
(SC Ref:797640)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chamber Street
Edinburgh
Country
United Kingdom