Section one: Contracting authority
one.1) Name and addresses
Scottish Fire and Rescue Service
Headquarters, Westburn Drive
Cambuslang
G72 7NA
Contact
Brian Irvine
brian.irvine@firescotland.gov.uk
Telephone
+44 1463723063
Country
United Kingdom
NUTS code
UKM95 - South Lanarkshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19543
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Hapsite Smart Plus Maintenance Services
Reference number
V2B-017-2324
two.1.2) Main CPV code
- 50412000 - Repair and maintenance services of testing apparatus
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Hapsite Smart Plus Maintenance Services
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £128,785
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
Scottish Fire and Rescue Service (SFRS) has a statutory duty, under the Fire (Scotland) 2005 Act to make provisions in relation to fire fighting and a range of other emergencies including road traffic collisions, flooding, search and rescue, chemical, biological, radiological and nuclear incidents, as well as having the power to respond to other incidents at its discretion
SFRS currently operate four Hapsite chemical identification systems as part of the Detection, Identification and Monitoring (DIM) capability. This equipment was originally provided to legacy services by Scottish Government under the New Dimensions project, and this equipment forms part of the national resilience Chemical, Biological, Radiological and Nuclear defence (CBRN) and local hazmat capability inventory.
The Hapsite Systems are used to identify substances involved in Hazmat/CBRN Incidents and they must be kept available for CBRN/Hazmat incidents within Scotland as well as for any Mutual Aid requests from any other FRS’s at a UK level.
The original maintenance contract was established by the Scottish Government as part of the New Dimensions Project and was awarded to Inficon Ltd who are the sole provider of the required Preventative Maintenance and Performance Testing Services that are required. SFRS propose to award a contract to Inficon for a period of three years with the option to extend by a further one-year period.
Procuring these services will ensure that there is no compromise in mutual-aid agreements with the wider UK Fire and Rescue Services thereby ensuring that the cross-border response to Chemical, Biological, Radiological and Nuclear (CBRN) incidents is not compromised.
Procuring these services will allow SFRS to continue to observe National Operational Guidelines (NOG) for UK National Resilience arrangements.
two.2.5) Award criteria
Quality criterion - Name: Continuation of existing service provisin / Weighting: 20
Price - Weighting: 80
two.2.11) Information about options
Options: Yes
Description of options
Option to extend for a one-year period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
SFRS has a statutory duty under Part 2 of the Fire (Scotland) Act 2005 (FSA 2005) to respond to fire and road traffic incidents and a power to respond to other events and situations. The Fire (Additional Function) (Scotland) Order 2005 (F(AF)SO 2005) sets out situations or events that SFRS has a statutory duty to respond to including Chemical, Biological, Radiological and Nuclear (CBRN), Search and Rescue, severe flooding and serious transport incidents.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-016998
Section five. Award of contract
Contract No
V2B-017-2324
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 June 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
INFICON Ltd
Unit 1 centurion Way
Blackburn
BB12QT
Telephone
+44 7432751668
Country
United Kingdom
NUTS code
- UKD41 - Blackburn with Darwen
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £128,785
Section six. Complementary information
six.3) Additional information
In line with paragraph 7 of regulation 91 of the Public Contracts (Scotland) Regulations 2015, award of contract will be made 10 days following the publication of this voluntary ex ante transparency notice.
(SC Ref:736739)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9TW
Telephone
+44 1414298888
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Scottish Fire and Rescue Service (SFRS) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The SFRS will incorporate a minimum 10 calendar day standstill at the point information on the contract award is communicated to tenderers. The SFRS is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the SFRS, they suffer or risk suffering loss or damage. The bringing of court proceedings during the standstill period means that the SFRS must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the regulations.