Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Mr Rizwan Sher
Country
United Kingdom
Region code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Login
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Deprivation of Living Safeguards (DoLS) Assessments
Reference number
DN726336
two.1.2) Main CPV code
- 85300000 - Social work and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The Deprivation of Liberty Safeguards (DoLS) provide a legal framework for the deprivation of liberty for people who lack the mental capacity to make decisions about their accommodation and care arrangements themselves. They apply to people who are in hospital or residential/nursing care (the managing authority) and who are subject to restrictions and restraints in their lives, for example, not being free to leave or requiring continual supervision.
Essex County Council requires the provision of 250 assessments per month to establish whether a person in hospital, care home or nursing home requires Deprivation of Liberty Safeguards (DoLS) authorisation. The award will be split into two lots of 125 assessments monthly between the two highest ranked providers.
Assessors will be required to visit the relevant person requiring assessment in their care setting, which may be a hospital ward, care home or nursing home, in order to conduct a face-to-face assessment.
The Provider will be required to manage the assessments from the point at which ECC allocates the assessment to the point where ECC considers authorization. The Provider will also be required to quality check the assessments before they are submitted to ECC for authorisation.
two.1.5) Estimated total value
Value excluding VAT: £3,933,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
125 DoLS Assessments
Lot No
1
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The Deprivation of Liberty Safeguards (DoLS) provide a legal framework for the deprivation of liberty for people who lack the mental capacity to make decisions about their accommodation and care arrangements themselves. They apply to people who are in hospital or residential/nursing care (the managing authority) and who are subject to restrictions and restraints in their lives, for example, not being free to leave or requiring continual supervision.
Essex County Council requires the provision of 125 assessments per month to establish whether a person in hospital, care home or nursing home requires Deprivation of Liberty Safeguards (DoLS) authorisation.
Assessors will be required to visit the relevant person requiring assessment in their care setting, which may be a hospital ward, care home or nursing home, in order to conduct a face-to-face assessment.
The Provider will be required to manage the assessments from the point at which ECC allocates the assessment to the point where ECC considers authorization. The Provider will also be required to quality check the assessments before they are submitted to ECC for authorisation.
two.2.5) Award criteria
Quality criterion - Name: Technical response / Weighting: 30
Quality criterion - Name: Social value / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,966,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
20
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The successful bidder will be required to deliver 125 assessments per month. Bidders are informed that this quantity is subject to the following:
- On some occasions there might be more or fewer assessments due to fluctuations outside of the Council’s control. The Council will work with the provider to manage demand and flow on these occasions, but the average of 125 assessments will be maintained.
- Based on demand, the Council has the option to increase the monthly requirement by 10%, following confirmation that the assessments are being completed competently in line with the specification. Such an increase would apply only from the point that it is requested, and will not be backdated or apply to the volume of service delivered prior to that point.
two.2) Description
two.2.1) Title
125 DoLS Assessments
Lot No
2
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
The Deprivation of Liberty Safeguards (DoLS) provide a legal framework for the deprivation of liberty for people who lack the mental capacity to make decisions about their accommodation and care arrangements themselves. They apply to people who are in hospital or residential/nursing care (the managing authority) and who are subject to restrictions and restraints in their lives, for example, not being free to leave or requiring continual supervision.
Essex County Council requires the provision of 125 assessments per month to establish whether a person in hospital, care home or nursing home requires Deprivation of Liberty Safeguards (DoLS) authorisation.
Assessors will be required to visit the relevant person requiring assessment in their care setting, which may be a hospital ward, care home or nursing home, in order to conduct a face-to-face assessment.
The Provider will be required to manage the assessments from the point at which ECC allocates the assessment to the point where ECC considers authorization. The Provider will also be required to quality check the assessments before they are submitted to ECC for authorisation.
two.2.5) Award criteria
Quality criterion - Name: Technical response / Weighting: 30
Quality criterion - Name: Social value / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £1,966,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
20
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The successful bidder will be required to deliver 125 assessments per month. Bidders are informed that this quantity is subject to the following:
- On some occasions there might be more or fewer assessments due to fluctuations outside of the Council’s control. The Council will work with the provider to manage demand and flow on these occasions, but the average of 125 assessments will be maintained.
- Based on demand, the Council has the option to increase the monthly requirement by 10%, following confirmation that the assessments are being completed competently in line with the specification. Such an increase would apply only from the point that it is requested, and will not be backdated or apply to the volume of service delivered prior to that point.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed within the tender documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
12 July 2024
Local time
12:00pm
Changed to:
Date
17 July 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 July 2024
Local time
12:00pm
Place
Electronically via ProContract
Information about authorised persons and opening procedure
The commercial officer will conduct the opening process via the functionality within the Council's e-sourcing portal, ProContract. No postal responses or any submissions which are issued outside the electronic portal will be accepted.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom