Section one: Contracting authority
one.1) Name and addresses
West Berkshire District Council
Market Street Offices
Newbury
RG14 5LD
Contact
Vicki Murphy
Telephone
+44 1635519364
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
https://in-tendhost.co.uk/westberks
Buyer's address
https://in-tendhost.co.uk/westberks
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Fleet Vehicle and Maintenance Services for West Berkshire Council
Reference number
P00000911
two.1.2) Main CPV code
- 50111000 - Fleet management, repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender relates to provision of the following services for West Berkshire Council's fleet vehicles.This includes maintenance, servicing, MOT and inspection services across the following lots:LOT 1 Class 5 vehicles LOT 2 Small cars and vans LOT 3 O licence vehicle LOT 4 Plant (tractor) and trailersThe full specification and required response details can be downloaded from In-tend.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £400,000
two.2) Description
two.2.1) Title
Class 5 vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
Within five miles of the authority's transport depot - RG14 7RW
two.2.4) Description of the procurement
For Lot 1 - this includes Class 5 vehicles x 4 on 10 weekly Inspections & MOT with x 3 on annual servicing.
two.2.5) Award criteria
Quality criterion - Name: Quality (inc social value) / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Small cars and vans
Lot No
2
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
This will be within 5 miles of our depot – which is located at Newbury Rugby Club RG14 7RW.
two.2.4) Description of the procurement
This service will cover various fleet vehicle maintenance and servicing requirements.
two.2.5) Award criteria
Quality criterion - Name: Quality (inc social value) / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
O licence vehicle
Lot No
3
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
This will be within 5 miles of our transport depot, located at RG14 7RW.
two.2.4) Description of the procurement
This service includes fleet vehicle maintenance and servicing requirements (including MOT and inspection).
two.2.5) Award criteria
Quality criterion - Name: Quality (inc social value) / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plant (tractor)and trailers
Lot No
4
two.2.2) Additional CPV code(s)
- 50111000 - Fleet management, repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
This will be within 5 miles of our transport depot, located at RG14 7RW.
two.2.4) Description of the procurement
This service will include fleet vehicle maintenance and servicing requirements (including MOT and inspection).
two.2.5) Award criteria
Quality criterion - Name: Quality (inc social value) / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-005572
Section five. Award of contract
Contract No
P00000911
Lot No
1
Title
Class 5 vehicles
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EA Recovery & Contracting Services Ltd. T/A Station Tyres & Service Centre
Thatcham
RG19 4NA
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £24,785
Total value of the contract/lot: £24,785
Section five. Award of contract
Contract No
P00000911
Lot No
2
Title
Small cars and vans
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EA Recovery & Contracting Services Ltd. T/A Station Tyres & Service Centre
Thatcham
RG19 4NA
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £7,294.35
Total value of the contract/lot: £7,294.35
Section five. Award of contract
Contract No
P00000911
Lot No
3
Title
O licence vehicle
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
27 June 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EA Recovery & Contracting Services Ltd. T/A Station Tyres & Service Centre
Thatcham
RG19 4NA
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,055.68
Total value of the contract/lot: £4,055.68
Section five. Award of contract
Contract No
P00000911
Lot No
4
Title
Plant (tractor) & trailers
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.3) Additional information
This contract award notice is published for transparency purposes. The contract awarded is lower value than original estimate and excludes cost of any parts used for this service.
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom