Section one: Contracting authority
one.1) Name and addresses
Orbit Group Limited
Garden Court, Harry Weston Road, Binley Business Park
Coventry
CV3 2SU
Contact
Mrs Jade Cardoso
Telephone
+44 7971624417
Country
United Kingdom
Region code
UKF - East Midlands (England)
Internet address(es)
Main address
Buyer's address
https://www.housingprocurement.com
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Prior Information Notice (PIN) – Communal Cleaning Services – Market Engagement Event
Reference number
DN675829
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Orbit Group Ltd is issuing this prior information notice to invite companies to participate in the market engagement event in support of Orbits upcoming requirements for the provision of communal cleaning services. The provision of these services will relate to works carried out on all Orbit Estates across its property portfolio in the Midlands, East and South.
Orbit Group Ltd would like to invite interested parties to attend a market engagement event to be on 4th July 2023 at 13:30. The event will consist of a remote briefing providing you with an outline of the opportunity. Please see below for details of how to submit an expression of interest (EOI).
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
The scope of this ‘Expression of Interest’ covers Communal Cleaning Services in the Midlands, East and South consisting of:
c.510 estates across the Midlands, c.210 assets across the East and c.814 assets across the South.
Potential suppliers whom have the capability to fulfil each of the below key requirements to Orbit’s portfolio, are invited to express their interest:
(i) Empty Litter Bins/Dust Bins/Insert New Bag
(ii) Clean Bin Store
(iii) Reporting of Refuse/Bulk Refuse
(iv) Dust Ledges/Railings/Skirtings
(v) Wash Ledges/Railings/Skirtings/Fixtures/Surfaces
(vi) Wipe Down and Spot Clean Walls
(vii) Dust/Wipe Communal Lighting
(viii) Clean Glass Partitions and Barriers
(ix) Clean Doors
(x) Cleaning of Block Signage & Noticeboards – Internal & External
(xi) Wash External Ledges/Railings/Gates
(xii) Sweep Floors/Ground Surfaces
(xiii) Vacuum
(xiv) Mop Floors
Potential suppliers who respond to the PIN will be invited to a briefing presentation, hosted by Orbit via Teams on 4th July 2023 from 13:30 until 14:30, where Orbit shall present and discuss in more detail its objectives and requirements.
Currently there is no need to register for the tendering process but responding to the PIN allows the Contracting Authority (Orbit) to keep you continuously informed about the activities relating to appointing supplier(s) for Communal Cleaning.
At this current time, it is envisaged that the opportunity will be tendered, by way of subdivision into lots however this in no way guarantees that any subsequent tender will be tendered by way of subdivision into Lots.
Non-participation in this market engagement will not be taken into account in any future procurement activities and will not exclude any organisation from submitting a tender in any future competitions.
The contracting authority considers that this scope may be suitable for economic operators that are small or medium enterprises (SMEs) as well as large enterprises.
All ‘Expressions of Interest’ must be submitted through the Orbit Pro-Contract ‘Housing Procurement Portal’ (https://www.housingprocurement.com) by fully completing and uploading the document attached to the portal ‘Expression of Interest Response — Communal Cleaning June 23’ by no later than 12:00 noon (GMT) on 3rd July 2023.
two.3) Estimated date of publication of contract notice
24 July 2023
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes