Section one: Contracting authority
one.1) Name and addresses
St Mary's Catholic School
Windhill, Bishop's Stortford
Hertfordshire
CM23 2NQ
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St Mary's Catholic School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide catering services for St Mary’s Catholic School.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £804,810
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Hertfordshire
two.2.4) Description of the procurement
St. Mary’s Catholic School in Bishop’s Stortford is an Ofsted ‘Outstanding’ secondary school of approaching 1,150 students (Sept 2021) and 150 staff. Over the last 6 years the school has gone from strength to strength in exam results (year on year setting new records), securing a fantastically strong financial position, pupil expansion and growth (rolling forward from 5FE to 6FE and now 7FE), securing over £7m in Capital Bids, and achieving Outstanding in every category of its most recent inspection (2018). However, what St. Mary’s is most proud of is the safe, happy and friendly feel that every visitor always remarks upon: St. Mary’s Catholic School are proud of the holistic focus of the school in order to develop students academically, spiritually, emotionally and physically. There is a true sense of community, where every student and member of staff can feel valued and plays their part.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing school facilities for pupils, staff and guests. The school is co-ed with year groups 7 – 11, plus a 6th form for years 12 and 13. There will be 1,150 students on roll and 150 teaching and support staff for September 2021. The school expects a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The winning contractor will also enjoy the benefit of a brand new fully refurbished dining room, ready to open in September 2021.
The contract being tendered is for two years in duration 1st September 2021 to 31st August 2023 with the option to extend for up to a further 3 years at the discretion of the client.
St. Mary’s is in the final stages of becoming a Multi Academy Trust with 7 other schools. As a 8 school Trust, there is a possibility that all 8 schools may look to tender their catering services under one Trust wide contract for 1st September 2023 (yet to be confirmed)
This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the School for the duration of this contract.
The School year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals are to be charged based on consumption and at net food cost and hospitality will be charged based on consumption and at net food cost.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract is determined by sales: -
ANNUAL SALES FROM April 19 – March 2020
Pupil meals income£158,739 approximately
Adult meals income£2,223 approximately
Total sales £160,962 approximately
The figures above show the last full annual period not affected by COVID19 restrictions.
Therefore the value of the term of the contract is approximately £804,810 (total annual sales as above x 5, reflecting the maximum 5-year contract term).
However, the catering facility is not at present operating at full efficiency, and that is part of the reason for tender. It should be expected that an efficient operation would bring this contract well in excess of £1million.
Please see the SQ documents for more details.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/8NZGZ2ZVZ4
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-006013
Section five. Award of contract
Contract No
006013
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 June 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aspens Services Limited
Teme House, Whittington Road
Whittington
WR5 2RA
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
National registration number
06561073
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,340,000
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=614948452
GO Reference: GO-2021729-PRO-18647437
six.4) Procedures for review
six.4.1) Review body
St Mary's Catholic School
Windhill, Bishop's Stortford
Hertfordshire
CM23 2NQ
Country
United Kingdom