Scope
Description
The Police and Crime Commissioner for Nottinghamshire (the Contracting Authority) intend to award a Contract for the provision of a Command and Control Solution, as detailed in the ITT Statement of Requirement.
The Contracting Authority seeks to engage with a strategic, innovative, and experienced Supplier capable of delivering a robust, future proof command-and-control system for Nottinghamshire Police. The solution must fully align with operational needs, enhance organisational efficiency, improve overall performance, and support compliance with all relevant standards and regulations.
The required system should enable seamless integration with existing infrastructure and technologies, while also supporting continuous improvement across all departments that rely on command-and-control capabilities. The successful Supplier will be expected to work collaboratively with the Contracting Authority to ensure an effective and resilient implementation that meets current and future operational demands.
For more information and access to the Tender documentation, please follow the link below:
Total value (estimated)
- £15,000,000 excluding VAT
- £18,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 28 May 2026 to 27 February 2034
- Possible extension to 27 February 2038
- 11 years, 9 months
Description of possible extension:
There will be an indicative implementation period of 18 months.
The initial contract term will be six (6) years from system go live date.
The Contracting Authority reserves the right to extend the contract by up to two additional periods of 24 months
The full contract duration if all extension options are take will be ten (10) years. (From system go live date)
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKF - East Midlands (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
26 March 2026, 9:00am
Submission type
Tenders
Tender submission deadline
9 April 2026, 9:00am
Submission address and any special instructions
Prior to participating in this Stage 1 Conditions of Participation Stage , Suppliers are required to register their details on the Buyer's Portal here:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
28 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2032
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price will be evaluated on the total Contract Period cost, covering all requirements. Pricing will be assessed across: Implementation & Milestones Costs (incl. Hardware) - 10% Annual Licensing, Support,... |
Price | 60% |
| Demonstrations | At this stage of the procurement, Suppliers will be invited to demonstrate the Command and Control functionalities of their proposed solution, showing how it will effectively meet the requirements of... |
Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The assessment process includes 3 stages comprising:
Stage 1 - Conditions of Participation Stage - this will comprise of Procurement Selection Questionnaire PSQ, Certificate and Declaration and Gateway Questions
Only bidding Suppliers that pass stage 1 will progress to stage 2
Stage 2 - Tender Stage 1 - Demonstrations, Price Evaluation & Terms and Conditions submission and Certificate and Declaration
Stage 3 - Contract Award - Legal Finalisation & Contract Award
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Contracting authority
The Police and Crime Commissioner for Nottinghamshire
- Public Procurement Organisation Number: PGLQ-4189-YYPY
Sherwood Lodge
Nottingham
NG5 8PP
United Kingdom
Region: UKF16 - South Nottinghamshire
Organisation type: Public authority - sub-central government