Section one: Contracting authority
one.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw
Cardiff
CF15 7QZ
Telephone
+44 1443848585
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://nwssp.nhs.wales/ourservices/procurement-services/
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Establishment and Piloting of a Population Panel Survey for Wales
two.1.2) Main CPV code
- 72314000 - Data collection and collation services
two.1.3) Type of contract
Services
two.1.4) Short description
Public Health Wales seeks to commission the establishment and piloting of a population panel for Wales, to engage the public on issues of key public health importance (e.g., health inequalities, health behaviours, population aspirations for public health, perceptions on public health policy, and new avenues of research and evaluation). Establishment of the population panel will focus on panel recruitment, methods of panel rotation, and methods of participation and their implementation (e.g., online survey self-completion, computer assisted telephone interviewing [CATI], computer assisted self-interviewing [CASI], mixed approaches to suit participant preferences). We envision each monthly panel survey to include a sample of approximately 800-1,000 residents.
Panel membership will ensure national representativeness within each monthly survey, according to geography, age, sex, and deprivation quintile (as determined by the Welsh Index of Multiple Deprivation), with over-sampling of participants resident in Wales’ most deprived lower super output areas. Panel membership would also represent the rich diversity of the Welsh population, with over-sampling of under-represented population groups, including by ethnicity, disability, and younger age. We expect the pilot phase (to March 2023) to include recruitment and initial surveying of panel members and second-contact surveying to inform understanding of retention, possible attrition, rotation, and ongoing maintenance of the panel.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The principal objectives of the procurement are to:
Commission the establishment of, and recruitment to, a rotating population panel (n~800-1,000 per month) composed of individuals aged 16/18 years and older resident in Wales
We welcome quotes to detail costs for monthly survey samples of a) 800 and b) 1,000 participants.
Please detail indicative numbers for total panel membership required to obtain these monthly samples.
Pilot the panel survey approach and format i.e., second-contact surveying, ideally over a period of three months.
Based on an expected average, we anticipate the questionnaires to take approximately 20 minutes if undertaken by telephone.
Obtain an agreement compliant with the PHW NHS Trust’s Standard Financial Instructions for the procurement of the fieldwork for the survey.
Ensure value for money principles are adhered to via a procurement provisioned to support a national service.
Obtain indicative costings for the implementation and management of the population panel (n~800-1,000 per month) on an annual basis following its establishment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
7
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 August 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
9 August 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please note additional information on this procurement:
1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any
contract.
2. Bidders should note that they will be required to enter into terms and conditions of contract as set out in the Procurement documents and
that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
3. The Contracting Authority will not accept completed responses after the stated closing date.
4. All documents to be priced (where applicable) in sterling and all payments made in sterling.
5. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders.
6. Prospective suppliers should note that NHS Shared Services Partnership - Procurement Services is acting on behalf of the Public Health Wales NHS Trust.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=122718
(WA Ref:122718)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
NHS Wales Shared Services Partnership on behalf of Public Health Wales NHS Trust will allow a minimum 10 calendar
day standstill period between notifying the award decision and awarding the contract.
Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages
of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be
requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules
have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits in accordance with the
Public Contracts (Amendments) Regulations 2015.