Section one: Contracting authority
one.1) Name and addresses
Hall Green School
Southam Road, Hall Green
Birmingham
B28 0AA
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
https://www.hallgreen.bham.sch.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Hall Green School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful supplier will be required to provide cleaning services for Hall Green School.
Hall Green is a popular, vibrant and successful School with a track record of high standards and successful outcomes for pupils of all backgrounds and ability. The diversity of the School population enriches the lives of all of the community and has earned the School an enviable reputation for inclusion.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £435,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
Hall Green is a School that continually seeks to build on the successes of the past and adapt to the needs of the future and is committed to safeguarding and promoting the welfare of all of its pupils. In a changing world, the School continues to focus on the essentials that make Hall Green successful: the quality of teaching and learning; personal pastoral care for every individual in the School; strong relationships with parents, carers and the wider community.
Hall Green School Governors and staff are committed to providing the very best for the children in their care.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at the School. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.
The basis and rationale that the Client requires the successful Supplier to operate to, at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.
The contract being tendered is for three years in duration from 1 August 2021 until 31 July 2024, with the option to extend the contract term for a further term of up to two years and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.
It should be noted that the successful Supplier will be expected to bring to the cleaning element of the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.
At present 9 cleaning operatives, comprising 1 x supervisor and 6 cleaning operatives are employed to work a range of morning and evening shifts, Monday to Friday to a total of 130 hours per week.
The value of the current contract is circa £87,000.00 + VAT. Please note that this includes the costs of the Area Manager.
The School wish to consider proposals for cleaning to be carried out as currently, in the first instance, but are open to suggestions around the most efficient and beneficial methodology to ensure maximum cleanliness of the buildings, including post letting cleaning ~ and will ultimately require costings and timescales accordingly.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Governing body are not obliged to accept the lowest price.
The School’s objectives:
•To build upon the standards of cleaning services within the School
•To receive a service that complies with the service standards
•To receive consistently high-quality cleaning standards, via a motivated and fully staffed workforce
•To generate an improved learning environment for all students, within the School
•To receive proactive management support for the cleaning team, in order to attract and retain a full complement of motivated staff
•To hold regular review meetings with the successful Supplier
•To achieve overall value for money
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-000408
Section five. Award of contract
Contract No
000408
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 June 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Accuro FM Ltd
126 - 128 Buckingham Palace Road
London
SW1W 9SA
Country
United Kingdom
NUTS code
- UKI - London
National registration number
03070774
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £459,870
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=614783578
GO Reference: GO-2021729-PRO-18647222
six.4) Procedures for review
six.4.1) Review body
Hall Green School
Southam Road, Hall Green
Birmingham
B28 0AA
Country
United Kingdom