Section one: Contracting authority/entity
one.1) Name and addresses
The Royal Borough of Windsor and Maidenhead Council
Town Hall,St Ives Road
MAIDENHEAD
SL61RF
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electoral Management System (EMS) and Associated Requirements for The Royal Borough of Windsor & Maidenhead
two.1.2) Main CPV code
- 48100000 - Industry specific software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Authority requires an Electoral Management System (EMS) and associated requirements / modules which provide the following functionality (see Annex A for the Authority's full requirements) - • The EMS must have the functionality to setup and manage the election process and deliver each stage according to the statutory timetable which needs to be embedded in the main EMS system; • The EMS must have the functionality to manage the verification of postal votes returned at the time of an election; • The EMS must have functionality to facilitate the data-mining and data-matching of locally held data sets to identify new electors and to verify the identities of new applicants; • The EMS must be able to provide and facilitate the management of an election staff self-portal • The EMS must have the ability to provide an electronic annual canvass response functionality whereby residents can make their household returns by telephone, web / online or SMS; • The EMS must have the ability to facilitate and acknowledge postal canvass returns as well as the electronic canvass response channels; • The EMS must be able to provide a digital personal canvass solution via tablet software (but it is also desirable to also be able to do this by phone) for in person visits made by canvassers; • A web-based version (or equivalent) of the EMS available for use by the Authority's Customer Service Centre; • Online polling station staff training; • It is desirable that the EMS is able to provide and facilitate the management of a candidate self-service portal The EMS must be on premise and will be hosted on RBWM's locally-held servers and accessible via on premise software. The Authority intends to move the EMS to a hosted solution in the future when possible, practical and affordable to do so.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2021/S 000-017500
Section seven. Changes
seven.1.2) Text to be corrected in the original notice
Section number
IV.2.2
Instead of
Date
1 September 2021
Local time
1:00pm
Read
Date
8 September 2021
Local time
1:00pm