Section one: Contracting authority
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etendersni.gov.uk/epps
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FMM-21-005 Radon Detection and Monitoring Services
Reference number
FMM-21-005
two.1.2) Main CPV code
- 90721600 - Radiation protection services
two.1.3) Type of contract
Services
two.1.4) Short description
FMM-21-005 Radon Detection and Monitoring Services
two.1.5) Estimated total value
Value excluding VAT: £920,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 38432100 - Gas-analysis apparatus
- 38420000 - Instruments for measuring flow, level and pressure of liquids and gases
- 38543000 - Gas-detection equipment
- 90731500 - Toxic gas detection services
- 90721600 - Radiation protection services
- 38341000 - Apparatus for measuring radiation
- 38341600 - Radiation monitors
- 38580000 - Non-medical equipment based on the use of radiations
- 90731000 - Services related to air pollution
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
FMM-21-005 Radon Detection and Monitoring Services
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £920,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Options to extend, following the Initial Contract Period by up to 2 x 12 month extension periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Options to extend, following the Initial Contract Period by up to 2 x 12 month extension periods.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Education Authority for Northern Ireland invites tenders for the following competition – a Contract for the Radon Detection and Monitoring Services throughout Northern Ireland. This Contract is let by the Northern Ireland Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows and at some point during the life of the contact these bodies may wish to utilise the contract and should have access, at any point, with the permission of EA. This agreement is not intended to replace any current agreements that participating or non-participating institutions may already have in place. Due to the independent nature of these bodies and schools within Northern Ireland, there is no obligation to become party to the contract. These bodies include:. • Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.education-ni.gov.uk/services/schools-plus. • Grant Controlled Integrated Education Schools in NI. https://www.nicie.org/parents/school-finder/. Independent School in NI; and. https://www.isc.co.uk/schools/northern-ireland/. The value shown in II.2.6 is the highest value estimated in the following range for the requirement £455,905 - £910,541 (ex vAT) and 547,087 - £1,092,650 (inc VAT) which has been calculated on the basis of a three year Contract with the option to extend for up to two further periods of 12 months as well as additional contingency should the demand increase for any reason. The Authority expressly reserves the rights: (I) not to award any Contract as a result of the procurement process commenced by publication of this notice; (II) to make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) Contract in respect of any part(s) of the [services] covered by this notice; and (IV) to award Contract(s) in stages and in no circumstances will the. Authority be liable for any costs incurred by candidates. .
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
25 July 2023
Local time
3:00pm
Changed to:
Date
3 August 2023
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 23 October 2023
four.2.7) Conditions for opening of tenders
Date
25 July 2023
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Contract. Monitoring: The Successful Contractor's performance on this Contract will be managed as. per the specification and regularly monitored (see Department of Finance Protocol for. Managing Supplier Poor Performance: Protocol for Managing Supplier Poor Performance [pdf stand alone version].PDF (finance-ni.gov.uk). Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in EA for further. action. If this occurs and the Contractor's performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. Any contractor in receipt of a Notice of Unsatisfactory. Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being. excluded from all procurement competitions being undertaken by the EA. Education. Authority Northern Ireland (EA) are committed to the promotion of social inclusion and equal opportunities, as well as the responsible use and protection of natural resources and reducing our carbon footprint as key objectives in the Sustainable Development Strategy for. Northern Ireland. The Authority has included with the contract documents a Social Considerations Schedule. To help achieve the EA’s objectives and address the strategic. aims, it is required that the successful Contractor, as a condition of contract, deliver. measurable social value outcomes as set within this Social Considerations Schedule. The. Authority cannot give any commitment as to the usage, volume, or value of products. required under this Contract. Any levels, or aggregate values of services referred to are. indicative only and shall not be binding on the Client. The Contracting Authority has included. Social Considerations Clauses within the Contract.
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom