- Scope of the procurement
- Lot 1. Saloon ( 4 Seats)
- Lot 2. MPV ( 5 to 8 Seats)
- Lot 3. MPV- Wheelchair Access Vehicle (WAV) 5 to 8 seats
- Lot 4. Minibus (9 to 16 seats)
- Lot 5. Minibus- Wheelchair Access Vehicle (WAV) 9 to 16 seats.
- Lot 6. Large Minibus (17 to 22 seats)
- Lot 7. Vehicles above 22 seats
- Lot 8. School meals
Section one: Contracting authority
one.1) Name and addresses
East Lothian Council
John Muir House
Haddington, East Lothian
EH41 3HA
procurement@eastlothian.gov.uk
Telephone
+44 1620827827
Country
United Kingdom
NUTS code
UKM73 - East Lothian and Midlothian
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Taxi and Private Hire Passenger Transport Service (East Lothian Council)
Reference number
ELC-24-0304
two.1.2) Main CPV code
- 60120000 - Taxi services
two.1.3) Type of contract
Services
two.1.4) Short description
East Lothian Council wishes to establish a Framework with multiple operators to provide Taxi Transport Services for the conveyance of adult services and may include but not limited to the following requirements:
-Transportation of children including contact (ad hoc)
-Transportation of school meals
-Transportation of ELC staff and counsellors (ad hoc)
-Buses and mini-bus hire for school outings (ad hoc)
Contracts operated through this Framework can generally be undertaken by taxis, private cars and minibuses (including vehicles above 22 passenger seats). There is a requirement for some vehicles to be capable of carrying passenger in wheelchairs (Wheelchair Accessible Vehicles (WAV)).
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Saloon ( 4 Seats)
Lot No
1
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: Saloon (4 seats)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
MPV ( 5 to 8 Seats)
Lot No
2
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: MVP ( 5 to 8 Seats)
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
MPV- Wheelchair Access Vehicle (WAV) 5 to 8 seats
Lot No
3
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: MVP- Wheelchair Access Vehicle (WAV) 5 to 8 Seats.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Minibus (9 to 16 seats)
Lot No
4
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: Minibus (9 to 16 seats).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Minibus- Wheelchair Access Vehicle (WAV) 9 to 16 seats.
Lot No
5
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: Minibus-Wheelchair Access Vehicle (WAV) 9 to 16 seats.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Large Minibus (17 to 22 seats)
Lot No
6
two.2.2) Additional CPV code(s)
- 60171000 - Hire of passenger cars with driver
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: Large Minibus (17 to 22 seats).
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Vehicles above 22 seats
Lot No
7
two.2.2) Additional CPV code(s)
- 60171000 - Hire of passenger cars with driver
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: Vehicles above 22 seats.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
School meals
Lot No
8
two.2.2) Additional CPV code(s)
- 60120000 - Taxi services
two.2.3) Place of performance
NUTS codes
- UKM73 - East Lothian and Midlothian
two.2.4) Description of the procurement
Vehicle required: Taxi for the delivery of school meals.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 10
Price - Weighting: 90
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
1 + 1
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Relevant selection criteria are included in the electronic SPD document. Of particular note are questions 4A.2.2 and 4C.9 of the SPD, which ask about licences and vehicles. Please provide answers to these in the separate Vehicle Details Form document
three.1.2) Economic and financial standing
List and brief description of selection criteria
Relevant selection criteria are included in the electronic SPD document. Of particular note are questions 4B.5.1 and 4B.5.2 of the SPD, which asks about insurances. It is a requirement that bidders hold or can commit to obtain prior to the commencement of the Framework, the minimum levels of insurance.
Minimum level(s) of standards possibly required
*Employer's Liability Insurance (if required) = minimum of 10 million GBP;
*Public Liability Insurance = minimum of 5 million GBP;
*Appropriate motor vehicle/fleet insurance is also required.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant selection criteria are included in the SPD document. Of particular note is question 4C.7 of the SPD, which requires bidders to submit a Climate Change Plan. This should be answered in the separate 4C.7- Sustainability document.
Minimum level(s) of standards possibly required
Pass/Fail
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See applicable Conditions of Contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015393
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
11 July 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Suppliers interested in this opportunity are invited to attend a free webinar event with the Supplier Development Programme.
Please note this is a live demonstration of how to bi for this contract using PCS.
The event is taking place online on 13th June 2024 at 10am.
To register, visit the following link:
https://www.sdpscotland.co.uk/events/east-lothian-council-supply-of-transport-services-1726/
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=768931.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
There is a contractual obligation for the delivery of Community Benefits once the aggregate spend with ELC reaches 50K in any financial year.
(SC Ref:768931)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=768931
six.4) Procedures for review
six.4.1) Review body
Edinburgh Court
Edinburgh
Country
United Kingdom