Section one: Contracting authority
one.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
Contact
Simon McLean
simon.mclean@nrscotland.gov.uk
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records
Reference number
17/06/07
two.1.2) Main CPV code
- 72312100 - Data preparation services
two.1.3) Type of contract
Services
two.1.4) Short description
The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72312100 - Data preparation services
- 72313000 - Data capture services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
National Records of Scotland are seeking to appoint a Service Provider to:
a) Deliver transcription of the 1921 Census images.
b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images).
c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance).
d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and
f) Deliver management arrangements to deliver these requirements.
two.2.5) Award criteria
Quality criterion - Name: Planning and Project Delivery / Weighting: 20
Quality criterion - Name: Operational and Quality Assurance / Weighting: 35
Quality criterion - Name: Technology / Weighting: 10
Quality criterion - Name: Security Requirements / Weighting: 25
Quality criterion - Name: Data Protection / Weighting: 10
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
Two optional six months extensions at the sole discretion of the Purchaser.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Relevant selection criteria is included in the SPD Scotland module.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Relevant selection criteria is included in the SPD Scotland module.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Contract performance conditions are fully detailed within the Invitation to Tender documents.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004843
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 25 November 2021
four.2.7) Conditions for opening of tenders
Date
27 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2030/2031
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
SPD will be scored on a pass/fail basis.
Question scoring methodology for Award Criteria outlined in Invitation to Tender:
0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 - Poor - Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660585.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:660585)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=660585
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH11LB
Country
United Kingdom