Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
FLS-0043-C VME/Asset Management System
Reference number
FLS-0043-C
two.1.2) Main CPV code
- 50111100 - Vehicle-fleet management services
two.1.3) Type of contract
Services
two.1.4) Short description
FLS has a requirement for the provision of a VME Fleet Management System. FLS conducted market research and deemed the Scottish Government Software Value Added Re-seller, Contract Reference – NP5016/17 as the most appropriate. This route aligned with FLS requirements.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £193,959.12
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
FLS has a requirement for the provision of a VME Fleet Management System. FLS conducted market research and deemed the Scottish Government Software Value Added Re-seller, Contract Reference – NP5016/17 as the most appropriate. This route aligned with FLS requirements.
This is a single supplier collaborative framework, therefore this is direct award. FLS approached 3 pre-qualified suppliers through Softcat and received tenders from each. These were evaluated and scored by FLS staff. The most economically advantageous tender was from Civica with their TranSend Fleet Management System.
Due to the nature of this framework, the contract is awarded to Softcat with 100% of the work being subcontracted to Civica.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
FLS conducted market research and deemed the Scottish Government Software Value Added Re-seller (SVAR), Contract Reference – NP5016/17 as the most appropriate. This route aligned with FLS requirements. The incumbent supplier had entered into liquidation which considerably affected FLS timescales. The SVAR framework enabled a quick and compliant route to market allowing FLS to start implementation of a new system swiftly.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
FLS-0043-C
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 April 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Softcat Plc
Thames Industrial Estate, Fieldhouse Lane
Marlow
SL7 1LW
Telephone
+44 1612725766
Fax
+44 1628403456
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £193,959.12
Section six. Complementary information
six.3) Additional information
(SC Ref:736440)
six.4) Procedures for review
six.4.1) Review body
The Inverness Justice Centre
Longman Road
Inverness
IV1 1AH
Country
United Kingdom