Section one: Contracting authority/entity
one.1) Name and addresses
Lisburn and Castlereagh City Council
Island Civic Centre Lagan Valley Island The Island
Lisburn
BT27 4RL
kathryn.cahill@lisburncastlereagh.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LISBURN AND CASTLEREAGH CITY COUNCIL FOR THE RECYCLING AND RECOVERY OF RESIDUAL AND BULKY WASTE FROM COUNCIL HOUSEHOLD RECYCLING CENTRES
two.1.2) Main CPV code
- 90514000 - Refuse recycling services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN0E - Lisburn and Castlereagh
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision for the Recycling and Recovery of Residual and Bulky Waste from Council Household Recycling Centres in the Lisburn and Castlereagh City area. The tender is for one year with the option to extend for a further 2 years.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-007441
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
9 April 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Irish Waste
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,490,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NI Ombudsman
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 90511000 - Refuse collection services
seven.1.3) Place of performance
NUTS code
- UKN0E - Lisburn and Castlereagh
seven.1.4) Description of the procurement:
Provision for the Recycling and Recovery of Residual and Bulky Waste from Council Household
Recycling Centres in the Lisburn and Castlereagh City area. The tender is for one year with the option to extend for a further 2 years. The
contract commenced on 12 April 2021 and would therefore end on 11 April 2024 should the Council choose to exercise all extensions
under the contract. The current extension will be for an initial 6 months which would bring us to 12 October 2022.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£2,875,000
seven.1.7) Name and address of the contractor/concessionaire
Irish Waste
Belfast
Country
United Kingdom
NUTS code
- UKN06 - Belfast
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The cost increase has been attributable to the increasing energy and fuel costs (also the ban on the use of red diesel and move to white
diesel) which directly impacts on the operation of the Materials Recovery Facility, the driver and employee shortage challenge within the
haulage and waste processing industries which has necessitated employers reviewing their pay scales and terms and conditions not only
to hold on to existing staff but also to attract new staff and increasing costs for the manufacture and supply of components and parts
used in the maintenance of plant, equipment and waste containers. The recent increase in National Insurance costs has also impacted
on staffing costs. The transition of world economies out of Covid, Brexit and its impact of the war in Ukraine have directly contributed to
the current economic climate of rising costs. It is worthwhile noting that UK inflation currently stands at around 9% and is expected to
increase further over the coming months. The tender was awarded in early January 2021 and it is therefore reasonable to assume that
contractors would not have foreseen the current cost increases in delivering services under the contract at time of tendering.
This direct award is permitted by Regulation 72(1)(c) of the Public Contracts Regulations 2015
(c) where all of the following conditions are fulfilled:—
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The cost increase has been attributable to the increasing energy and fuel costs (also the ban on the use of red diesel and move to white
diesel) which directly impacts on the operation of the Materials Recovery Facility, the driver and employee shortage challenge within the
haulage and waste processing industries which has necessitated employers reviewing their pay scales and terms and conditions not only
to hold on to existing staff but also to attract new staff and increasing costs for the manufacture and supply of components and parts
used in the maintenance of plant, equipment and waste containers. The recent increase in National Insurance costs has also impacted
on staffing costs. The transition of world economies out of Covid, Brexit and its impact of the war in Ukraine have directly contributed to
the current economic climate of rising costs. It is worthwhile noting that UK inflation currently stands at around 9% and is expected to
increase further over the coming months. The tender was awarded in early January 2021 and it is therefore reasonable to assume that
contractors would not have foreseen the current cost increases in delivering services under the contract at time of tendering.
This direct award is permitted by Regulation 72(1)(c) of the Public Contracts Regulations 2015
(c) where all of the following conditions are fulfilled:—
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
(ii) the modification does not alter the overall nature of the contract;
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,490,000
Total contract value after the modifications
Value excluding VAT: £2,875,000