Section one: Contracting authority
one.1) Name and addresses
Northern Ireland Housing Executive
2 Adelaide Street
Belfast
BT2 8BP
Contact
CHRISTOPHER BROWN
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CTO141 - COMPREHENSIVE SERVICING AND MAINTENANCE CONTRACT FOR PASSENGER LIFTS
two.1.2) Main CPV code
- 50750000 - Lift-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
In accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the successful Economic Operator will be required to support the Contracting Authority's social value objectives. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value. The purpose of this contract and the service is to ensure that the Contracting Authority meets its statutory obligation as a landlord by carrying out planned preventative and responsive maintenance with a minimum of unplanned downtime or breakdowns, and to allow minor tasks/repairs to be carried out at short notice in respect of the Contracting Authority's passenger lifts, including a platform lift. The service is to provide servicing and maintenance of the Contracting Authority's passenger lifts in multi storey buildings, offices and other buildings across Northern Ireland. Refer to Tender Documents for more information.
two.1.5) Estimated total value
Value excluding VAT: £950,036
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
In accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the successful Economic Operator will be required to support the Contracting Authority's social value objectives. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value. The purpose of this contract and the service is to ensure that the Contracting Authority meets its statutory obligation as a landlord by carrying out planned preventative and responsive maintenance with a minimum of unplanned downtime or breakdowns, and to allow minor tasks/repairs to be carried out at short notice in respect of the Contracting Authority's passenger lifts, including a platform lift. The service is to provide servicing and maintenance of the Contracting Authority's passenger lifts in multi storey buildings, offices and other buildings across Northern Ireland. Refer to Tender Documents for more information.
two.2.5) Award criteria
Quality criterion - Name: Quality Questionnaire / Weighting: 30
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £950,036
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
A new procurement competition may be run prior to the end of this Contract.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Refer to Tender Documents.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated value shown in sections II.1.5 and II.2.6 represents the estimated value made up of the full anticipated duration of the Contract. This is inclusive of the initial Service Period, the potential extension options (inclusive of the anticipated servicing, immediate and necessary works costs) and a potential £50,000 relief payment for reconfiguring/reprogramming of the auto diallers should this be required. This is not expected to be payable if the auto diallers do not need reconfigured/reprogrammed. The estimated values shown herein are therefore NOT annual values.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the Selection Questionnaire Pack for further information.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please refer to the Selection Questionnaire Pack for further information.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to Document Pack for further information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
26 July 2024
Local time
3:00pm
Changed to:
Date
16 August 2024
Local time
3:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 26 January 2025
four.2.7) Conditions for opening of tenders
Date
26 July 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
If you are interested in tendering, and you have not already done so, you must register with: https://etendersni.gov.uk/epps/home.do. Tenders will ONLY be accepted if submitted through eTendersNI and no tender documentation will be provided via email. eTendersNI is not a Housing Executive managed system. Should you experience any difficulties or have any questions regarding the system, please contact the eTendersNI help desk.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Chichester Street
Belfast
Country
United Kingdom