Section one: Contracting authority
one.1) Name and addresses
Business Services Organisation
2 Franklin Street
BELFAST
BT28DQ
Country
United Kingdom
NUTS code
UKN0 - Northern Ireland
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Integration between the existing Varian Aria Cancer Management System and encompass EHCR
two.1.2) Main CPV code
- 72250000 - System and support services
two.1.3) Type of contract
Services
two.1.4) Short description
HSC Business Services Organisation intends to enter into an agreement with Varian Aria is the medical oncology, haematology and radiotherapy orders management system currently in use across Northern Ireland. Encompass requires to integrate with the Varian Aria system in order to ensure that current regional processes and requirements for cancer treatment management are integrated with encompass EHCR for system go live.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £142,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48422000 - Software package suites
- 48517000 - IT software package
- 48800000 - Information systems and servers
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
This agreement is for the development and implementation of integration between the Varian Aria Cancer Management System and encompass EHCR.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Varian is the single supplier of this software and they provide support of the main system and their bespoke interface engine. This system is highly specialised for the purpose of cancer treatment delivery and is in use to support cancer services in all HSCNI.
Therefore is the only the supplier who can carry out this integration of their own product with the encompass Epic solution being implemented in HSCNI.
Alternative options are not appropriate in this instance as Varian is already contracted and deployed across Northern Ireland. Varian is the only cancer treatment management system in use for this purpose regionally.
Therefore BSO are seeking to rely on Regulation 32(2)(b) of the Regulations which provides a derogation from the obligation to competitively tender (and enter into a negotiated procedure without prior public of a contract notice) for a contract for goods or services over the Threshold "where the works, supplies or services can be supplied only be a particular economic operator for any of the following reasons:-
(ii) Competition is absent for technical reasons
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
DAC10654
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 May 2022
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Crawley
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £142,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
2 Franklin Street
Belfast
BT2 8DQ
Country
United Kingdom