Scope
Reference
CCS/25/338
Description
Swansea Council is considering developing a new city-wide rental e-bike scheme, designed to provide a high-quality, accessible and a reliable rental micromobility service for residents, students, workers and visitors. The project aims to address gaps in the public transport network, support active travel adoption and contribute to the city’s wider decarbonisation priorities. This notice provides an opportunity for Preliminary Market Engagement. 2 documents are attached and upon review a questionnaire should be completed via MS Forms link: https://forms.office.com/e/zj9QECSmge
Total value (estimated)
- £750,000 excluding VAT
- £900,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 October 2026 to 4 October 2031
- Possible extension to 4 October 2033
- 7 years
Description of possible extension:
24 months
Options
The right to additional purchases while the contract is valid.
Options will be described when the Competitive Flexible Procedure is released
Main procurement category
Services
CPV classifications
- 34430000 - Bicycles
- 63515000 - Travel services
- 63516000 - Travel management services
Contract locations
- UKL18 - Swansea
Participation
Legal and financial capacity conditions of participation
To be confirmed within future tender documents
Technical ability conditions of participation
To be confirmed within future tender documents
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
5 March 2026
Submission type
Requests to participate
Deadline for requests to participate
6 March 2026, 12:00pm
Submission address and any special instructions
Once UK4 notice is published details of the portal will be published.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
3 July 2026
Recurring procurement
Publication date of next tender notice (estimated): 5 October 2033
Other information
Payment terms
See tender documents in future UK4 notice
Description of risks to contract performance
See tender documents in future UK4 notice
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Competitive flexible procedure
Special regime
Concession
Competitive flexible procedure description
Competitive Flexible Procedure is still undergoing. Further details will be released with PA23 UK4 notice.
Documents
Associated tender documents
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=362372
Preliminary Market Engagement Material PPN content
https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=362373
Preliminary Market Engagement Material Project Information
Documents to be provided after the tender notice
Via eTenderWales
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Sam Wilkes
Email: sam.wilkes@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales