Section one: Contracting authority/entity
one.1) Name and addresses
BELFAST HEALTH AND SOCIAL CARE TRUST
LISBURN ROAD
BELFAST
BT97AB
Contact
Norma Moore
norma.moore@belfasttrust.hscni.net
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
https://belfasttrust.hscni.net/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Lilie Sexual Health Management System Annual Support and Maintenance
Reference number
DAC10701
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Lilie Sexual Health Management System Annual Support and Maintenance
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £63,788.22
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Belfast Health and Social Care Trust
two.2.4) Description of the procurement
Lilie Sexual Health Management System Annual Support and Maintenance
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- protection of exclusive rights, including intellectual property rights
Explanation:
No other reasonable alternative exists for this procurement, this system is essential to patient care and service delivery. Idox Software Limited have exclusive rights over the software, licences and updates for this system. The functionality of this software is within the core scope of the Encompass procurement. Health and Social Care Northern Ireland (HSCNI) is currently planning for the implementation of encompass, an Electronic Health and Care Record (EHCR) that will underpin the service transformation and healthcare needs of the population of Northern Ireland. Encompass will replace multiple aging HSC Trust systems and numerous paper records and manual workflows and the EHCR will deliver significant core functionality across the acute, community and primary care Out of Hours sectors. The contract for the provision of the EHCR solution was awarded to Epic in May 2020.
This contract is required to cover the transitional period and a replacement in the short-term is not a reasonable alternative as it would require extensive ICT infrastructure, validation and integration work that would result in significant disruption and lead to disproportionate technical difficulties that would impact on the Trusts ability to provide a sexual and reproductive health service. The wider market was consulted when Encompass was procured. The absence of competition is not a result of the artificial narrowing of the parameters of the procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
DAC10701
Title
Lilie Sexual Health Management System Annual Support and Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
29 June 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Idox Software Limited
2nd Floor, 1310 Waterside, Arlington Business Park
Theale
RG7 4SA
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £63,788.22
Total value of the contract/lot/concession: £63,788.22
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Belfast Health and Social Care Trust
Belfast
norma.moore@belfasttrust.hscni.net
Country
United Kingdom