Section one: Contracting authority/entity
one.1) Name and addresses
Maritime & Coastguard Agency
105 Commercial Road
Southampton
SO15 1EG
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract Modification of the Radio Network Infrastructure Replacement Reference number: RM6109 for additional services to include Radio Hardware Managed Services
Reference number
TCA 3/7/1044
two.1.2) Main CPV code
- 32412100 - Telecommunications network
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Contract Modification of the Radio Network Infrastructure Replacement Reference number: RM6109 for additional services to include Radio Hardware Managed Services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
The MCA originally awarded a contract to telent Technology Services for the following provision;
HM Coastguard were required to monitor VHF and MF Radio transmissions from vessels at sea and provide assistance in case of emergency to prevent loss of life within the UK’s jurisdiction. In order to do this, the current network consists of 155 remote radio sites (RRS), situated around 11 000 miles of UK coastline. This network facilitates all communication transmissions to and from vessels at sea and to the HM Coastguard Watch Officers based at our 10 coastguard operation centres around the UK and the Joint Rescue and Coordination Centre in Fareham via two data centres.
The existing network that links these remote radio sites to the HMCG operations centres needed to be replaced; the reason is that the analogue Kilostream product that underpins the existing network has been withdrawn from the market in March 2020 by BT in line with a wider OFCOM deregulation of low bandwidth analogue point-to-point product types across the telecommunications industry.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
120
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2020/S 189-457542
Section five. Award of contract/concession
Contract No
Lot No: 1- 10-year Term Covering Network Design, Build and Rental
Lot No
Lot 1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
10 May 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
telent Technology Services Ltd
Warwick
CV34 5AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £100,419,467
Section six. Complementary information
six.3) Additional information
The MCA originally awarded a contract to telent Technology Services for the following provision;
HM Coastguard were required to monitor VHF and MF Radio transmissions from vessels at sea and provide assistance in case of emergency to prevent loss of life within the UK’s jurisdiction. In order to do this, the current network consists of 155 remote radio sites (RRS), situated around 11 000 miles of UK coastline. This network facilitates all communication transmissions to and from vessels at sea and to the HM Coastguard Watch Officers based at our 10 coastguard operation centres around the UK and the Joint Rescue and Coordination Centre in Fareham via two data centres.
The existing network that links these remote radio sites to the HMCG operations centres needed to be replaced; the reason is that the analogue Kilostream product that underpins the existing network has been withdrawn from the market in March 2020 by BT in line with a wider OFCOM deregulation of low bandwidth analogue point-to-point product types across the telecommunications industry.
Further to the award of the above contract modification to this contract has been undertaken to include services to support the RNIR Programme and to manage the MCA’s Radio Hardware by way of;
Reactive Maintenance – 24x7x365 managed maintenance service for remote radio site equipment including but not limited to repair of VHF, MF, HF, DSC and AIS radio base stations, feeder cables, antenna, microwave dishes, direction finders, monitoring equipment, modems, change control, mast and tower rigging, poles, aircraft warning lights, access management, storage, radio coverage performance and certification;
• Vessel Monitoring and Management System support to cover infrastructure components at Langdon Battery and Fairlight Down including X-Band transceivers, Directional Finders, MET Sensors and AIS units;
• The Authority corporate, RNIR, remote radio switching estate and legacy server estate.
Preventative Maintenance- Performance of regular preventative maintenance activities to assure the quality and performance of Coastguard Communications on MF, VHF, VTMS Platforms, CNIS equipment AIS and DSC. These maintenance activities and the specification to which equipment shall perform is to be devised in conjunction with the installation /engineering contractor.
Project and technical support- Full end to end management including Supplier Management, Contract Management, Service reviews, Service improvement plans, Service Delivery Material, Tower Management and Enhanced Reporting.
Spares Management and Storage Services – Spares and inventory management service including trend analysis, asset management, obsolescence management, independent analysis of stock holdings, advising on minimum and maximum stock holding levels,secure storage facilities, Airwave accredited transportations and storage and enhanced delivery for the Authority’s cloud connected hardware.
Subcontracted Support Services – Hardware and Software Assurance and Upgrade
UPS Support service - Hardware and Software Assurance and Upgrade Services including Solution Procurement Services
six.4) Procedures for review
six.4.1) Review body
Maritime and Coastguard Agency
Southampton
SO15 1EG
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 32412100 - Telecommunications network
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
The MCA originally awarded a contract to telent Technology Services for the following provision;
HM Coastguard were required to monitor VHF and MF Radio transmissions from vessels at sea and provide assistance in case of emergency to prevent loss of life within the UK’s jurisdiction. In order to do this, the current network consists of 155 remote radio sites (RRS), situated around 11 000 miles of UK coastline. This network facilitates all communication transmissions to and from vessels at sea and to the HM Coastguard Watch Officers based at our 10 coastguard operation centres around the UK and the Joint Rescue and Coordination Centre in Fareham via two data centres.
The existing network that links these remote radio sites to the HMCG operations centres needed to be replaced; the reason is that the analogue Kilostream product that underpins the existing network has been withdrawn from the market in March 2020 by BT in line with a wider OFCOM deregulation of low bandwidth analogue point-to-point product types across the telecommunications industry.
Further to the award of the above contract modification to this contract has been undertaken to include services to support the RNIR Programme and to manage the MCA’s Radio Hardware by way of;
Reactive Maintenance – 24x7x365 managed maintenance service for remote radio site equipment including but not limited to repair of VHF, MF, HF, DSC and AIS radio base stations, feeder cables, antenna, microwave dishes, direction finders, monitoring equipment, modems, change control, mast and tower rigging, poles, aircraft warning lights, access management, storage, radio coverage performance and certification;
• Vessel Monitoring and Management System support to cover infrastructure components at Langdon Battery and Fairlight Down including X-Band transceivers, Directional Finders, MET Sensors and AIS units;
• The Authority corporate, RNIR, remote radio switching estate and legacy server estate.
Preventative Maintenance- Performance of regular preventative maintenance activities to assure the quality and performance of Coastguard Communications on MF, VHF, VTMS Platforms, CNIS equipment AIS and DSC. These maintenance activities and the specification to which equipment shall perform is to be devised in conjunction with the installation /engineering contractor.
Project and technical support- Full end to end management including Supplier Management, Contract Management, Service reviews, Service improvement plans, Service Delivery Material, Tower Management and Enhanced Reporting.
Spares Management and Storage Services – Spares and inventory management service including trend analysis, asset management, obsolescence management, independent analysis of stock holdings, advising on minimum and maximum stock holding levels,secure storage facilities, Airwave accredited transportations and storage and enhanced delivery for the Authority’s cloud connected hardware.
Subcontracted Support Services – Hardware and Software Assurance and Upgrade
UPS Support service - Hardware and Software Assurance and Upgrade Services including Solution Procurement Services
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
End date
31 March 2031
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£100,419,467
seven.1.7) Name and address of the contractor/concessionaire
telent Technology Services Ltd
Warwick
CV34 5AH
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Further to the award of the above contract modification to this contract has been undertaken to include services to support the RNIR Programme and to manage the MCA’s Radio Hardware by way of;
Reactive Maintenance – 24x7x365 managed maintenance service for remote radio site equipment including but not limited to repair of VHF, MF, HF, DSC and AIS radio base stations, feeder cables, antenna, microwave dishes, direction finders, monitoring equipment, modems, change control, mast and tower rigging, poles, aircraft warning lights, access management, storage, radio coverage performance and certification;
• Vessel Monitoring and Management System support to cover infrastructure components at Langdon Battery and Fairlight Down including X-Band transceivers, Directional Finders, MET Sensors and AIS units;
• The Authority corporate, RNIR, remote radio switching estate and legacy server estate.
Preventative Maintenance- Performance of regular preventative maintenance activities to assure the quality and performance of Coastguard Communications on MF, VHF, VTMS Platforms, CNIS equipment AIS and DSC. These maintenance activities and the specification to which equipment shall perform is to be devised in conjunction with the installation /engineering contractor.
Project and technical support- Full end to end management including Supplier Management, Contract Management, Service reviews, Service improvement plans, Service Delivery Material, Tower Management and Enhanced Reporting.
Spares Management and Storage Services – Spares and inventory management service including trend analysis, asset management, obsolescence management, independent analysis of stock holdings, advising on minimum and maximum stock holding levels,secure storage facilities, Airwave accredited transportations and storage and enhanced delivery for the Authority’s cloud connected hardware.
Subcontracted Support Services – Hardware and Software Assurance and Upgrade
UPS Support service - Hardware and Software Assurance and Upgrade Services including Solution Procurement Services
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
This modification has been made under Reg.72(1)(b) - Additional services have become necessary and a change of contractor is not possible due to technical or economic reasons and the risk of duplication of costs, a change of contractor cannot be envisaged. Given: (i) the potential ‘interoperability’ issues that would be faced by a new contractor brought in to provide the Hardware Managed Services; (ii) the economic advantages to appointing telent to provide the Hardware Managed Services; and (iii) that the increase in Contract value is less than 50%
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £100,419,467
Total contract value after the modifications
Value excluding VAT: £102,275,036