Scope
Reference
CCS/25/238
Description
Framework for the supply and hire of plant equipment for the use on civil engineering projects. Also for the hire of haulage for moving bulk items between sites.
The lots are:
Lot 1a – Hired Plant – Supplied with Operator.
Lot 1b - Hired Plant – Supplied without Operator.
Lot 1c - Hired Haulage
Commercial tool
Establishes a framework
Total value (estimated)
- £740,000 excluding VAT
- £888,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2028
- Possible extension to 30 April 2030
- 4 years
Description of possible extension:
option to extend up to 24 months
Main procurement category
Services
Lot constraints
Description of how multiple lots may be awarded:
Tenders may be submitted for one, several or all Lots as appropriate.
Not the same for all lots
CPV classifications and contract locations are shown in Lot sections, because they are not the same for all lots.
Lot 1. Hired Plant - Supplied with Operator.
Description
Hired Plant – Supplied with Operator. Supply and hire of plant equipment for the use on civil engineering projects
Lot value (estimated)
- £400,000 excluding VAT
- £528,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
- 60182000 - Hire of industrial vehicles with driver
Contract locations
- UKL18 - Swansea
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Hired Plant - Supplied without Operator.
Description
Hired Plant – Supplied without Operator. Supply and hire of plant equipment for the use on civil engineering projects
Lot value (estimated)
- £140,000 excluding VAT
- £168,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 42000000 - Industrial machinery
- 45500000 - Hire of construction and civil engineering machinery and equipment with operator
- 77111000 - Hire of agricultural machinery with operator
- 77112000 - Hire of mowers or agricultural equipment with operator
- 60182000 - Hire of industrial vehicles with driver
Contract locations
- UKL18 - Swansea
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Hired Haulage
Description
Hired Haulage. Hire of haulage for moving bulk items between sites.
Lot value (estimated)
- £160,000 excluding VAT
- £192,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 60180000 - Hire of goods-transport vehicles with driver
Same for all lots
Contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
15
Maximum percentage fee charged to suppliers
0%
Framework operation description
Call-off Contracts will be awarded based on a 100% price, with the lowest price for each item of plant or haulage being awarded the Call-off Contract.
Due to the complexity and variation of requirements, tenders will be evaluated against the Council’s requirements using the tendered rates submitted and orders shall be placed with the tenderer submitting the lowest price in relation to a particular item. As well as the plant/haulage rate other charges will be considered, i.e. other aspects such as delivery and the supplementary rates submitted within the pricing schedule.
If the lowest priced tenderer cannot supply the required plant/haulage vehicle then the Council will request the plant/haulage from the next lowest priced tenderer and so on.
Depending on the location of works, instances may arise where it will not be cost effective for the Council to travel to various locations for the collections of plant/haulage. On these occasions the Council will take into account their cost of travelling to such various locations when evaluating the tenders.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Hired Plant - Supplied with Operator.
Lot 2. Hired Plant - Supplied without Operator.
Lot 3. Hired Haulage
see tender documentation
Technical ability conditions of participation
Lot 1. Hired Plant - Supplied with Operator.
Lot 3. Hired Haulage
see tender documentation
Lot 2. Hired Plant - Supplied without Operator.
See tender documentation
Particular suitability
Lot 1. Hired Plant - Supplied with Operator.
Lot 2. Hired Plant - Supplied without Operator.
Lot 3. Hired Haulage
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 March 2026, 12:00am
Tender submission deadline
24 March 2026, 12:00am
Submission address and any special instructions
If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123494
. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
27 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 22 February 2030
Award criteria
Lot 1. Hired Plant - Supplied with Operator.
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| Hire Procedure | Quality | 10.00% |
| Plant Breakdown | Quality | 10.00% |
| Operators/Drivers | Quality | 10.00% |
Lot 2. Hired Plant - Supplied without Operator.
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 70.00% |
| On hire | Quality | 10.00% |
| Off Hire | Quality | 10.00% |
| Plant/Haulage breakdown | Quality | 10.00% |
Lot 3. Hired Haulage
| Name | Type | Weighting |
|---|---|---|
| price | Price | 70.00% |
| Hire Procedure | Quality | 10.00% |
| Plant Breakdown | Quality | 10.00% |
| Operators/Drivers | Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.”
Documents
Associated tender documents
http://etenderwales.bravosolution.co.uk
If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123494
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Sean O'Leary
Email: sean.o'leary@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales