Contract

COV - CVLR ORT Event Management

  • Coventry City Council

UK7: Contract details notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-017811

Procurement identifier (OCID): ocds-h6vhtk-04edaf (view related notices)

Published 30 April 2025, 9:27am

Scope

Reference

COV-21965

Description

Provision of an event management service for the Coventry Very Light Rail ("CVLR") On Road Test ("ORT") Route operations, which will occur concurrently with the ORT Route Operations, and necessitate close coordination. This includes management of the ORT Route perimeter, the interface between the ORT Route with Road Vehicles and Pedestrians and the management of external stakeholders requiring access to ORT Route. It also incorporates Passenger Experience and Event logistics, including the provision of basic Passenger welfare facilities, managing the outputs from the Event Booking System for Passengers and resultant requirements associated with checking Passenger tickets, safety briefings and access / egress to the CVLR Vehicle.

Commercial tool

Establishes a framework

Framework

Maximum percentage fee charged to suppliers

0%

Framework operation description

A standalone framework

Award method when using the framework

With competition

Contracting authorities that may use the framework

Establishing party only

Contract 1. CVLR ORT Event Management

Supplier

Contract value

  • £129,722.60 excluding VAT
  • £155,666 including VAT

Below the relevant threshold

Date signed

29 April 2025

Contract dates

  • 29 April 2025 to 28 June 2025
  • 2 months

Main procurement category

Services

CPV classifications

  • 79952000 - Event services

Procedure

Procedure type

Below threshold - open competition

Supplier

Property Management and Event Safety Limited (t/a Conflux Events)

  • Companies House: 09652306

16 Brunswick Road

Coventry

CV1 3EX

United Kingdom

Email: ops@confluxevents.com

Region: UKG33 - Coventry

Small or medium-sized enterprise (SME): No

Voluntary, community or social enterprise (VCSE): No

Contract 1. CVLR ORT Event Management

Contracting authority

Coventry City Council

  • Public Procurement Organisation Number: PMJC-6861-XJPP

Council House, Earl Street

Coventry

CV1 5RR

United Kingdom

Email: procurement.services@coventry.gov.uk

Region: UKG33 - Coventry

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)