Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 01924664685
Country
United Kingdom
Region code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.1) Name and addresses
NEPO
Newcastle Upon Tyne
Contact
Joanne Leask
Country
United Kingdom
Region code
UKC - North East (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001161 - Sustainable Hardware, Asset Recycling and Data Destruction
Reference number
001161
two.1.2) Main CPV code
- 30200000 - Computer equipment and supplies
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO and NEPO are looking for Providers to be appointed onto a Framework Agreement for
the provision of Sustainable Hardware, Asset Recycling & Data Destruction. This Framework
is designed to allow YPO to meet the needs of all public sector organisations by establishing
an agreement where the end customer will place orders directly with the Provider on a
“contract” basis and the Provider will deliver direct to the end customer on an agreed basis.
The Framework is designed to meet the needs of all public sector organisations which
includes YPO’s internal requirements.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £200,000,000
two.2) Description
two.2.1) Title
Lot 1 - Supply of Refurbished Hardware
Lot No
1
two.2.2) Additional CPV code(s)
- 30211000 - Mainframe computer
- 30212000 - Minicomputer hardware
- 30213000 - Personal computers
- 30216110 - Scanners for computer use
- 30230000 - Computer-related equipment
- 32250000 - Mobile telephones
- 32413000 - Integrated network
- 48000000 - Software package and information systems
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 1 is for the provision of refurbished ICT hardware across a wide range of manufacturers
which provides a complete ICT equipment solution. Associated bundled software and
operating systems included as part of a standard OEM factory build are included in this Lot.
Refurbished refers to ‘old’ and/or used hardware equipment that has been restored to like new working condition and/or appearance.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 40%
Quality criterion - Name: Social Value/Sustainability / / Weighting: 30%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 29 May 2024 to 28 May 2026 with an option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of November 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 29 May 2024 to 28 May 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - Supply of New Hardware
Lot No
2
two.2.2) Additional CPV code(s)
- 30211000 - Mainframe computer
- 30212000 - Minicomputer hardware
- 30213000 - Personal computers
- 30216110 - Scanners for computer use
- 30230000 - Computer-related equipment
- 32250000 - Mobile telephones
- 32413000 - Integrated network
- 48000000 - Software package and information systems
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 51000000 - Installation services (except software)
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 2 is for the provision of new ICT hardware across a wide range of manufacturers which
provides a complete ICT equipment solution. Associated bundled software and operating
systems included as part of a standard OEM factory build are included in this Lot.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 40%
Quality criterion - Name: Social Value/Sustainability / Weighting: 30%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 29 May 2024 to 28 May 2026 with an option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of November 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 29 May 2024 to 28 May 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - IT Asset Recycling and Destruction
Lot No
3
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Lot 3 is for the provision of ICT asset recycling and destruction, to allow for secure
decommission of ICT electrical equipment, including but not limited to the sanitising of data
and shredding of media.
two.2.5) Award criteria
Quality criterion - Name: Non-Cost (Quality) / Weighting: 40%
Quality criterion - Name: Social Value/Sustainability / Weighting: 30%
Cost criterion - Name: Cost / Weighting: 30%
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period 29 May 2024 to 28 May 2026 with an option to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of November 2025 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 29 May 2024 to 28 May 2028 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031533
Section five. Award of contract
Contract No
001161
Lot No
1
Title
Lot 1 - Supply of Refurbished Hardware
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2024
five.2.2) Information about tenders
Number of tenders received: 17
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
ACS Technology Group LTD
Baildon
Country
United Kingdom
NUTS code
- UKE41 - Bradford
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CCS Media Limited
Nottingham
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
CDW Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.3) Name and address of the contractor
Comcen Computer Supplies
Swansea
Country
United Kingdom
NUTS code
- UKL18 - Swansea
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nexus Fusion Limited
Milton Keynes
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rapid IT Recycling Limited
Padiham
Country
United Kingdom
NUTS code
- UKD4 - Lancashire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Stone Technologies Limited
Stafford
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor is an SME
No
five.2.3) Name and address of the contractor
Storm Technologies Limited
Watford
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £200,000,000
Section five. Award of contract
Contract No
001161
Lot No
2
Title
Lot 2 - Supply of New Hardware
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2024
five.2.2) Information about tenders
Number of tenders received: 18
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
ACS Technology Group LTD
Baildon
Country
United Kingdom
NUTS code
- UKE41 - Bradford
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CCS Media Limited
Nottingham
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
CDW Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.3) Name and address of the contractor
Comcen Computer Supplies
Swansea
Country
United Kingdom
NUTS code
- UKL18 - Swansea
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Nexus Fusion Limited
Milton Keynes
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Stone Technologies Limited
Stafford
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Storm Technologies Limited
Watford
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Kingsfield Computer Products Limited
Liverpool
Country
United Kingdom
NUTS code
- UKD72 - Liverpool
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Phoenix Software Limited
Pocklington
Country
United Kingdom
NUTS code
- UKE21 - York
The contractor is an SME
No
five.2.3) Name and address of the contractor
Pure Data Solutions Limited
Pudsey
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £200,000,000
Section five. Award of contract
Contract No
00161
Lot No
3
Title
Lot 3 - IT Asset Recycling and Destruction
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2024
five.2.2) Information about tenders
Number of tenders received: 24
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
ACS Technology Group LTD
Baildon
Country
United Kingdom
NUTS code
- UKE41 - Bradford
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
CCS Media Limited
Nottingham
Country
United Kingdom
NUTS code
- UKF14 - Nottingham
The contractor is an SME
No
five.2.3) Name and address of the contractor
CDW Limited
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.3) Name and address of the contractor
Nexus Fusion Limited
Milton Keynes
Country
United Kingdom
NUTS code
- UKJ12 - Milton Keynes
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Rapid IT Recycling Limited
Padiham
Country
United Kingdom
NUTS code
- UKD44 - Lancaster and Wyre
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Stone Technologies Limited
Stafford
Country
United Kingdom
NUTS code
- UKG24 - Staffordshire CC
The contractor is an SME
No
five.2.3) Name and address of the contractor
Storm Technologies Limited
Watford
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Pure Data Solutions Limited
Pudsey
Country
United Kingdom
NUTS code
- UKE42 - Leeds
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Restore Technology Limited
Bedford
Country
United Kingdom
NUTS code
- UKH24 - Bedford
The contractor is an SME
No
five.2.3) Name and address of the contractor
S2S Electronics Ltd
Manvers
Country
United Kingdom
NUTS code
- UKE31 - Barnsley, Doncaster and Rotherham
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £200,000,000
Section six. Complementary information
six.3) Additional information
YPO in collaboration with NEPO are purchasing on behalf of other contracting authorities.
Please see the below link for details: https://www.ypo.co.uk/about/customers/permissibleusers
https://www.nepo.org/associate-membership/permissible-users
YPO will incorporate a standstill period at the point of notification of the award of the
contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar
days and provides time for unsuccessful tenderers to challenge the award decision before
the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the rules to take action in
the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom