Section one: Contracting authority
one.1) Name and addresses
Powys County Council
County Hall
Llandrindod Wells
LD1 5LG
Telephone
+44 01597826000
Country
United Kingdom
NUTS code
UKL24 - Powys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Finance System for the County of Powys
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Powys County Council is in the market to procure a Corporate Finance system that will integrate with other systems used by the services within the Council. The long term aim of the Council is to reduce the number of systems, avoid duplication and reduce the manual manipulation of data. The system that will be implemented in April 2026, needs to facilitate the changes in processes and behaviours that will move the Council to a position that will enable a full ERP system to be implemented.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,100,000
two.2) Description
two.2.2) Additional CPV code(s)
- 66000000 - Financial and insurance services
- 48100000 - Industry specific software package
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Powys County Council are required to make significant savings whilst maintaining and improving the services provided. To make these savings we need to ensure the ICT systems we are using are both fit for purpose and cost effective.
Financial systems are at the core of all systems and processes within the council and underpin a range of tasks - managing payments.
System rationalisation has been identified as a key movement towards reducing the amount of systems we support and maintain with the aim of reducing contract fees, resource intensive manual work arounds and maintaining and improving the functionality required.
Powys County Council Finance System currently consists of a core system with supporting integrated modules; E-procurement (an electronic ordering system) and Collaborative Planning (for budget monitoring and forecasting), as provided by OneAdvanced, (formerly Advanced Business Solutions- ABS). There are approx. 10 additional interfacing systems and 1 system operating stand alone. There are approximately 50 staff in the finance support service, consisting of 11 sub-teams each with their own set of requirements and system functionality.
In most cases, each service area comes with its own set of systems to meet the specific requirements of that area. Historically integration of these systems and transference of data has been problematic, preventing consistent and accessible data with senior level management not having access to the required data to make informed decisions.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Quality criterion - Name: Cost / Weighting: 40
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-032812
Section five. Award of contract
Contract No
ecm_148302
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 March 2025
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TECHNOLOGY ONE UK LIMITED
Level 3 , 10 Eastbourne Terrace
London
W26LG
Telephone
+44 1628591160
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,100,000
Section six. Complementary information
six.3) Additional information
(WA Ref:149831)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Powys County Council
County Hall, Spa Road East
Llandrindod Wells
LD1 5LG
Telephone
+44 1597826000
Country
United Kingdom