Contract

NP79418 Provision of Multi-Functional Devices & Associated Services

  • The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

F20: Modification notice

Notice identifier: 2023/S 000-017785

Procurement identifier (OCID): ocds-h6vhtk-03dba4

Published 22 June 2023, 12:47pm



Section one: Contracting authority/entity

one.1) Name and addresses

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Gyle Square (NSS Head Office), 1 South Gyle Crescent

Edinburgh

EH12 9EB

Contact

Douglas Thomson

Email

douglas.thomson@nhs.scot

Telephone

+44 1698794527

Country

United Kingdom

NUTS code

UKM - Scotland

Internet address(es)

Main address

http://www.nss.nhs.scot/browse/procurement-and-logistics

Buyer's address

https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

NP79418 Provision of Multi-Functional Devices & Associated Services

Reference number

NP79418

two.1.2) Main CPV code

  • 32322000 - Multimedia equipment

two.1.3) Type of contract

Supplies

two.2) Description

two.2.2) Additional CPV code(s)

  • 32322000 - Multimedia equipment

two.2.3) Place of performance

NUTS codes
  • UKM - Scotland
Main site or place of performance

NHS Locations thought Scotland

two.2.4) Description of the procurement at the time of conclusion of the contract:

Provision of Multi-Functional Devices & Associated Services

two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

12

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.2) Administrative information

four.2.1) Contract award notice concerning this contract

Notice number: 2017/S 014-021118


Section five. Award of contract/concession

Contract No

2017/S 014-021118

Title

NP79418 Provision of Multi-Functional Devices & Associated Services

five.2) Award of contract/concession

five.2.1) Date of conclusion of the contract/concession award decision:

9 May 2023

five.2.2) Information about tenders

The contract/concession has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor/concessionaire

Ricoh UK Ltd

Maxim 1, 2 Parklands Way

Motherwell

ML1 4WR

Telephone

+44 7384522329

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor/concessionaire is an SME

No

five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)

Total value of the procurement: £3,200,000


Section six. Complementary information

six.3) Additional information

MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing;

at this time these areas remain uncertain and in recovery, review and planning / strategy processes meaning the MFD requirement including

volume and type of machines is uncertain.

(SC Ref:731529)

six.4) Procedures for review

six.4.1) Review body

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

Sheriff Court House

27 Chambers Street

Edinburgh

EH1 1LB

Email

edinburgh@scotcourts.gov.uk

Telephone

+44 1312252525

Country

United Kingdom


Section seven: Modifications to the contract/concession

seven.1) Description of the procurement after the modifications

seven.1.1) Main CPV code

  • 32322000 - Multimedia equipment

seven.1.3) Place of performance

NUTS code
  • UKM - Scotland
Main site or place of performance

NHS Locations throughout Scotland

seven.1.4) Description of the procurement:

Provision of Multi-Functional Devices & Associated Services

seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months

12

seven.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession:

£3,200,000

seven.1.7) Name and address of the contractor/concessionaire

Ricoh UK Ltd

Maxim 1, 2 Parklands Way

Motherwell

ML1 4WR

Telephone

+44 7384522329

Country

United Kingdom

NUTS code
  • UK - United Kingdom
The contractor/concessionaire is an SME

No

seven.2) Information about modifications

seven.2.1) Description of the modifications

Nature and extent of the modifications (with indication of possible earlier changes to the contract):

Contract Extension under section 72

seven.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing;

at this time these areas remain uncertain and in recovery, review and planning / strategy processes meaning the MFD requirement including

volume and type of machines is uncertain.

Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS

contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support

seven.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)

Value excluding VAT: £1

Total contract value after the modifications

Value excluding VAT: £2