Section one: Contracting authority/entity
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Contact
Douglas Thomson
Telephone
+44 1698794527
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NP79418 Provision of Multi-Functional Devices & Associated Services
Reference number
NP79418
two.1.2) Main CPV code
- 32322000 - Multimedia equipment
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 32322000 - Multimedia equipment
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
NHS Locations thought Scotland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Provision of Multi-Functional Devices & Associated Services
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 014-021118
Section five. Award of contract/concession
Contract No
2017/S 014-021118
Title
NP79418 Provision of Multi-Functional Devices & Associated Services
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
9 May 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Ricoh UK Ltd
Maxim 1, 2 Parklands Way
Motherwell
ML1 4WR
Telephone
+44 7384522329
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £3,200,000
Section six. Complementary information
six.3) Additional information
MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing;
at this time these areas remain uncertain and in recovery, review and planning / strategy processes meaning the MFD requirement including
volume and type of machines is uncertain.
(SC Ref:731529)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 32322000 - Multimedia equipment
seven.1.3) Place of performance
NUTS code
- UKM - Scotland
Main site or place of performance
NHS Locations throughout Scotland
seven.1.4) Description of the procurement:
Provision of Multi-Functional Devices & Associated Services
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£3,200,000
seven.1.7) Name and address of the contractor/concessionaire
Ricoh UK Ltd
Maxim 1, 2 Parklands Way
Motherwell
ML1 4WR
Telephone
+44 7384522329
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Contract Extension under section 72
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
MFDs are intrinsically linked to the design and delivery of NHSS services in particular the physical facilities, buildings, sites and staffing;
at this time these areas remain uncertain and in recovery, review and planning / strategy processes meaning the MFD requirement including
volume and type of machines is uncertain.
Inflation in UK and globally remains high and unpredictable meaning future forecasts of pricing and supply chains are uncertain; the NHSS
contract would for example require a period of fixed pricing that may not be viable for the supply chain and market to be able to support
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1
Total contract value after the modifications
Value excluding VAT: £2