Scope
Reference
DN773004
Description
Nottinghamshire County Council ("the Council") on behalf of Broxtowe Borough Council is seeking competitive quotes for provision of exercise equipment for the gym setting in the new Stapleford Community Pavilion (SCP). The centre will be operated by Liberty Leisure Limited (LLL) on behalf of Broxtowe Borough Council.
Stapleford Community Pavilion (SCP) is currently under construction and due for completion later in 2025. It will replace the existing sports pavilion on the open space at Hickings Lane, Stapleford. Supported by the Local Towns Fund, Levelling up, Football Association Lionesses Futures Fund and Broxtowe Borough Council the venue will be at the heart of the Stapleford community which will be operated by Liberty Leisure Limited (the Customer). Liberty Leisure Limited is a not-for-profit Company owned by Broxtowe Borough Council with the responsibility for supporting the Council to improve the Health & Wellbeing of the community through leisure activities.
The fitness facility if being offered to:
• Provide additional exercise opportunities to the community
• Enhance the health related exercise provision that can be offered
• Bring users in to the Stapleford Pavilion
The fitness facility will utilise one of the smaller multi-use rooms for a small gym that can cater for all abilities and ages. Due to the size of the facility it would not be financially viable to staff the gym for the majority of the time so it must be self-managing. Based on this the proposed equipment must be able to be utilised simply and provide an induction, programme and directions for use without a member of staff.
To achieve this requires a move away from traditional gym equipment to ones that are able to induct users and allow for safe and effective use with minimal input from staff. The equipment must be technologically driven and allow customers to be able to login to the equipment and complete a tailored workout that can be automatically prescribed to them based on their preferences. We are looking for a provider who will take an innovative approach to the gym set-up and offer added value. All associated costs must be included in the price submitted.
Broxtowe Borough Council require a Single Supplier to carry out this work, use of sub contractors is allowed but a list must be provided and they would have to meet the criteria as set out in the specification.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 25 August 2025 to 31 August 2030
- 5 years, 7 days
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 37420000 - Gymnasium equipment
Contract locations
- UKF1 - Derbyshire and Nottinghamshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 May 2025, 12:00pm
Tender submission deadline
30 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 70% |
| Price | Price | 30% |
Procedure
Procedure type
Below threshold - open competition
Documents
Technical specifications to be met
https://www.eastmidstenders.org/
All tender documents are available on the Proactis portal.
Please click on the link below to register your interest and register your interest.
Contracting authority
Nottinghamshire County Council
- Public Procurement Organisation Number: PBCV-5152-BXBP
County Hall, Loughborough Road
Nottingham
NG2 7QP
United Kingdom
Contact name: Ms Nicola Marshall
Region: UKF16 - South Nottinghamshire
Organisation type: Public authority - sub-central government