Scope
Reference
CCS/25/202
Description
Framework Agreement for the Supply & Delivery of General Building Materials (Timber and Associated Products)
1.2 The Framework is split into 4 Lots
Lot 1- Timber
Lot 2- Doors
Lot 3- Ironmongery
Lot 4- Sheet
Commercial tool
Establishes a framework
Total value (estimated)
- £3,000,000 excluding VAT
- £3,600,000 including VAT
Above the relevant threshold
Main procurement category
Goods
Contract locations
- UKL18 - Swansea
Not the same for all lots
CPV classifications and contract dates are shown in Lot sections, because they are not the same for all lots.
Lot 1. Lot 1- Timber
Description
Supply of Timber
Lot value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
option to extend up to 24 months
CPV classifications
- 03419000 - Timber
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2- Doors
Description
Lot 2- Supply of Doors
Lot value (estimated)
- £500,000 excluding VAT
- £599,998 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
option to extend upto 24 months
CPV classifications
- 44221200 - Doors
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3- Ironmongery
Description
Lot 3- Supply of Ironmongery
Lot value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
option to extend upto 24 months
CPV classifications
- 44316000 - Ironmongery
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Lot 4. Lot 4- Sheet
Description
Lot 4- Supply of Sheet
Lot value (estimated)
- £400,000 excluding VAT
- £479,998 including VAT
Framework lot values may be shared with other lots
Contract dates (estimated)
- 1 June 2026 to 31 May 2028
- Possible extension to 31 May 2030
- 4 years
Description of possible extension:
option to extend upto 24 months
CPV classifications
- 03410000 - Wood
Same for all lots
Contract locations are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
48
Maximum percentage fee charged to suppliers
3%
Further information about fees
The Supplier will be required to pay a Retrospective Rebate to CCS. This Rebate will be to the value of 3% of the Providers contract turnover under this agreement, which will include purchase order and p-card spend
Framework operation description
Due to the complexity and variation of items/products orders will be evaluated against the tendered rates submitted and awarded based on the most advantageous bid in relation to those particular item/products. All Call offs will be conducted using 100% price.
If the most advantageous tender cannot supply the required goods then the council will request the goods from the next most advantageous tender and so on.
Due to the complexity and variation of items/products orders, we will at all times reserve the right to make the commercial decision to order or collect goods from any of the contracted supplier’s dependant on the stock availability of the required goods. This decision will be contingent upon the geographical proximity of the works to the respective supplier's premises. Consequently, this might result in the procurement of goods from a supplier whose rate is not the lowest among the available options.
Mini Competitions
Mini competitions will be undertaken where the value of the required goods exceeds £15,000 (excluding VAT), or where the requirement involves a large stock order, high operational impact, or specialist goods. The Council reserves the right to initiate a mini competition at any time during the duration of this Framework, regardless of the value of the required goods, where it is considered to be in the Council’s best commercial or operational interests, including to address Supplier performance concerns, ensure continuity of supply, or secure the most advantageous outcome.
The Council will invite all appointed Framework Suppliers on the relevant Lot to tender as part of the mini competition. Suppliers will be ranked based on the evaluation criteria stated in the mini competition documentation.
Where the highest ranked Supplier for that item is unable to supply the goods within the specified timescales or requirements, the Council reserves the right to award the call off to the next highest ranked Supplier, and so on.
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1- Timber
Lot 2. Lot 2- Doors
Lot 3. Lot 3- Ironmongery
see tender documentation
Lot 4. Lot 4- Sheet
see tender documentation
Technical ability conditions of participation
Lot 1. Lot 1- Timber
Lot 2. Lot 2- Doors
Lot 3. Lot 3- Ironmongery
see tender documentation
Lot 4. Lot 4- Sheet
see tender documentation
Particular suitability
Lot 1. Lot 1- Timber
Lot 2. Lot 2- Doors
Lot 3. Lot 3- Ironmongery
Lot 4. Lot 4- Sheet
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
17 March 2026, 12:00pm
Tender submission deadline
24 March 2026, 12:00pm
Electronic auction will be used
Yes
Submission address and any special instructions
If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123506
. Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
12 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 17 February 2030
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 90.00% |
| Ordering Process and deliveries | Quality | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
“As per section 17(1)(b) of the Procurement Act 2023, The Council has utilised its subject matter experts knowledge to identify the preferred and most relevant approach to the market given the requirements of this particular procurement activity.”
Documents
Associated tender documents
http://etenderwales.bravosolution.co.uk
If you are interested in submitting a bid, please download the tender docs from https://etenderwales.bravosolution.co.uk/ Please search using ITT - 123506
Contracting authority
City & County of Swansea
- Public Procurement Organisation Number: PYYD-8699-BJGD
Civic Centre
Swansea
SA1 3SN
United Kingdom
Contact name: Leigh Davies
Email: Leigh.davies@swansea.gov.uk
Website: http://www.swansea.gov.uk/dobusiness
Region: UKL18 - Swansea
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales