Section one: Contracting authority
one.1) Name and addresses
Portsmouth City Council
Civic Offices,Guildhall Square
PORTSMOUTH
PO12AL
Contact
Procurement Service
procurement@portsmouthcc.gov.uk
Telephone
+44 2392688235
Country
United Kingdom
Region code
UKJ31 - Portsmouth
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.portsmouth.gov.uk/ext/business/business.aspx
Buyer's address
https://www.portsmouth.gov.uk/ext/business/business.aspx
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Coastal Engineering Minor Works Framework Agreement: Southern Coastal Group and SCOPAC (Southern England)
two.1.2) Main CPV code
- 45240000 - Construction work for water projects
two.1.3) Type of contract
Works
two.1.4) Short description
Portsmouth City Council ('the council') on behalf of the Southern Coastal Group (SCG) and SCOPAC (the Regional Coastal Group for central southern England), established a multi-contractor Coastal Engineering Minor Works Framework Agreement.
The framework commenced on 27th July 2022 and will run for a period of four years.
The framework comprises of 2 lots. Lot 1 is concerned with the provision of General Coastal Civil Engineering Works and Lot 2 is concerned with the provision of Specialist Beach Management Works.
Each framework lot is made up of 4 contractors.
The framework will be available to all current and future SCG and SCOPAC members who are classified as Contacting Authorities. In addition, the framework will also be accessible to all contracting authorities situated within the counties of Hampshire, Dorset, West Sussex, East Sussex, Isle of Wight, Kent, Somerset and Wiltshire.
The value of the framework across both lots is estimated to be in the region of £6million over four years. Based upon previous demand information it is likely that 70% of the estimated value will be procured via Lot 1 and 30% via Lot 2, however this may change significantly year on year due to the dynamic nature of the coastal environment. This is based on the known requirements of SCG and SCOPAC members. In the event of further schemes or take up by other authorities across Southern England, the total value of the framework could increase to £9million.
The average value of works called off via the framework for both Lots by SCG and SCOPAC is likely to range from £20k to £150k. However, there is also likely to be commissions below £20k and on occasion in excess of £500k, although no upper or lower value constraints shall apply.
The framework agreement has been let using the NEC4 Framework Agreement terms.
Contracting authorities have a variety of call-off mechanisms and
contracting options available for use which include for both mini-competition and direct award options.
Call-off contracts may be let using either the NEC4 PSC or TSC in either the long or short form and with the choice of all options as proportionate and relevant to the services which are being commissioned. Low value, non-complex works may also be awarded via the standard purchase order terms of the particular contracting authority commissioning the works.
The framework was established using the Restricted Procedure as set out within the Public Contracts Regulations (2015).
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £9,000,000
two.2) Description
two.2.1) Title
Lot 1 - General Coastal Civil Engineering Works
Lot No
1
two.2.2) Additional CPV code(s)
- 45241000 - Harbour construction works
- 45242110 - Launchway construction work
- 45243000 - Coastal-defence works
- 45244000 - Marine construction works
- 45246000 - River regulation and flood control works
- 45247000 - Construction work for dams, canals, irrigation channels and aqueducts
- 45252124 - Dredging and pumping works
two.2.3) Place of performance
NUTS codes
- UKJ21 - Brighton and Hove
- UKJ22 - East Sussex CC
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKJ4 - Kent
- UKK15 - Wiltshire CC
- UKK2 - Dorset and Somerset
Main site or place of performance
The framework will be available to all SCG and SCOPAC members, including any future iterations of these groups which may include for changes in existing member status and / or addition of new members over the term of the framework agreement.
The current list of SCG & SCOPAC local authority and Harbour Authority members includes:
• Bournemouth, Christchurch and Poole Council
• Chichester District Council
• Dorset Council
• Eastleigh Borough Council
• Fareham Borough Council
• Gosport Borough Council
• Hampshire County Council
• Havant Borough Council
• Isle of Wight Council
• New Forest District Council
• Portsmouth City Council
• Southampton City Council
• Chichester Harbour Conservancy
• Langstone Harbour Board
• Poole Harbour Commissioners
• Yarmouth Harbour Commissioners
All of the above members support the establishment of the framework agreement and have expressed interest in using the agreement once operational. However, no guarantees on usage and demand can be made.
two.2.4) Description of the procurement
All contractors have the ability to provide comprehensive coastal engineering services as required. A non-exhaustive list of the core services for lot 1 that may be sourced via the framework agreement are stated below:
Core - Lot 1 (General Coastal Civil Engineering Works)
• Drainage infrastructure.
• Earth and flood embankments
• Flood gates, boards and demountable defences.
• Heritage works
• H&S issues and emergency works response.
• Incidental beach management works.
• Marine and harbour works
• Piling works
• Precast and insitu concrete works
• Rock works
• Slipways, promenades, steps and access ramps.
• Timber groyne & revetment works
two.2.5) Award criteria
Quality criterion - Name: Total of project scores / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 65
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2 - Specialist Beach Management Works
Lot No
2
two.2.2) Additional CPV code(s)
- 45112320 - Land-reclamation work
- 45112360 - Land rehabilitation work
- 45112400 - Excavating work
- 45112500 - Earthmoving work
- 45241000 - Harbour construction works
- 45243000 - Coastal-defence works
- 45244000 - Marine construction works
- 45246000 - River regulation and flood control works
- 45247000 - Construction work for dams, canals, irrigation channels and aqueducts
two.2.3) Place of performance
NUTS codes
- UKJ21 - Brighton and Hove
- UKJ22 - East Sussex CC
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKJ4 - Kent
- UKK15 - Wiltshire CC
- UKK2 - Dorset and Somerset
Main site or place of performance
The framework will be available to all SCG and SCOPAC members, including any future iterations of these groups which may include for changes in existing member status and / or addition of new members over the term of the framework agreement.
The current list of SCG & SCOPAC local authority and Harbour Authority members includes:
• Bournemouth, Christchurch and Poole Council
• Chichester District Council
• Dorset Council
• Eastleigh Borough Council
• Fareham Borough Council
• Gosport Borough Council
• Hampshire County Council
• Havant Borough Council
• Isle of Wight Council
• New Forest District Council
• Portsmouth City Council
• Southampton City Council
• Chichester Harbour Conservancy
• Langstone Harbour Board
• Poole Harbour Commissioners
• Yarmouth Harbour Commissioners
All of the above members support the establishment of the framework agreement and have expressed interest in using the agreement once operational. However, no guarantees on usage and demand can be made.
two.2.4) Description of the procurement
All contractors have the ability to provide comprehensive coastal engineering services as required for each lot. A non-exhaustive list of the core services for lot 2 that may be sourced via the framework agreement are stated below:
Core - Lot 2 (Specialist Beach Management Works)
• Beach management works.
• Excavation, haulage, deposition, profiling and screening of beach material.
• Ground works associated with flood and coastal risk management.
• H&S issues and emergency works response.
• Incidental general coastal civil engineering works.
• Land based importing of suitable beach material from external sources.
• Slipways, promenades, steps and access ramps.
two.2.5) Award criteria
Quality criterion - Name: Total of project scores / Weighting: 35
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 65
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025521
Section five. Award of contract
Lot No
1
Title
Lot 1 - General Coastal Civil Engineering Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Suttle Projects ltd
Swanage
Country
United Kingdom
NUTS code
- UKK2 - Dorset and Somerset
Companies House
6734695
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,300,000
Total value of the contract/lot: £6,300,000
Section five. Award of contract
Lot No
1
Title
Lot 1 - General Coastal Civil Engineering Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JT Mackley & Co Ltd
Small Dole
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
258810
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,300,000
Total value of the contract/lot: £6,300,000
Section five. Award of contract
Lot No
1
Title
Lot 1 - General Coastal Civil Engineering Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Avon Construction Ltd
Ringwood
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
5416775
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,300,000
Total value of the contract/lot: £6,300,000
Section five. Award of contract
Lot No
1
Title
Lot 1 - General Coastal Civil Engineering Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 April 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Earlcoate Construction & Plant Hire Ltd
Fordingbridge
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
4196599
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,300,000
Total value of the contract/lot: £6,300,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Specialist Beach Management Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Ovenden Earthmoving Co Ltd
Canterbury
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Companies House
01919669
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,700,000
Total value of the contract/lot: £2,700,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Specialist Beach Management Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
JT Mackley & Co Ltd
Small Dole
Country
United Kingdom
NUTS code
- UKJ2 - Surrey, East and West Sussex
Companies House
258810
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,700,000
Total value of the contract/lot: £2,700,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Specialist Beach Management Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Les Searle Plant Hire and Sales Ltd
Horsham
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
1442513
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,700,000
Total value of the contract/lot: £2,700,000
Section five. Award of contract
Lot No
2
Title
Lot 2 - Specialist Beach Management Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Earlcoate Construction & Plant Hire Ltd
Fordingbridge
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
Companies House
4196599
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,700,000
Total value of the contract/lot: £2,700,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of Justice
The Strand
London
WCA 2LL
Telephone
+44 2079476000
Country
United Kingdom