Scope
Reference
Highway Maintenance and Capital Works
Description
RBWM (Client) has a statutory duty to manage and maintain the (public) highway network within the Borough of Windsor and Maidenhead. The highway network is a key community asset, supporting both the local and national economy, contributing to the character and environment of the Borough. A well-maintained network supports community mobility and accessibility essential to the wider aspirations of sustaining an inclusive society. The singular importance of management and maintenance of the highway network, for all categories of users, places an increasing demand on management systems to support service delivery.
The network contributes to delivery of the Client's strategic objectives and the shared priorities of national and local government. Efficient transport links are vital for a thriving population and economy, providing access to employment, education, healthcare, retail outlets and leisure and to all the other services and supplies we rely upon to support our needs. Maintenance of the network is vital to ensure it can continue to provide the principal element of the overall transport network.
The Client's Highway Management and Maintenance Plan (HMMP) provides guidance on the policies and procedures informing our highway maintenance practices, consistent with the Client's Vision and Values. It is based upon the three (3) Codes of Practice published by the roads Liaison Group with the support of the Department of Transport, which the Client adopts subject to our local variations described in the HMMP.
"Well-lit Highways - Code of Practice for Highway Lighting Management", published in November 2004.
"Well-maintained Highways - Code of Practice for Highway Maintenance Management", published in July 2005.
"Management of Highway Structures - A Code of Practice" published in September 2005.
The HMMP recognises that RBWMs highway maintenance cannot operate in isolation from the Client's other functions and responsibilities. The underpinning strategy demands a logical and systematic approach to achieve value for money and continuous improvement. It encompasses the Client's statutory duties, the wish to maintain and enhance the value of the network asset and the necessity to be responsive to the needs of the community.
The Client has a statutory duty, under the Highways Act 1980, to maintain the highway network within the Borough. Management and maintenance of the network is the responsibility of the Highways Asset Management Group within the Operations and Customer Service Directorate.
The Client maintains a network as follows:
Road network 632km (375 miles)
Footways 800km
Bridge structures 300+ (of which 167 span greater than 15m)
Road drains 26,000
Public rights of way 300km+
Highway trees 40k+
The road network is split as follows:
Motorways and trunk roads 29.2kms
A roads 83.8kms
B roads 68.8kms
C roads 102.6kms
D roads (unclassified) 347.2kms
All the above must be maintained in a safe condition (with partners) in spite of the increasing pressures created by increasing traffic volumes, heavier and larger lorries and works carried out by public utilities.
Total value (estimated)
- £114,800,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2033
- Possible extension to 31 March 2040
- 14 years
Description of possible extension:
The term of the Contract may be extended for two (2) further periods one of five (5) years and one of two (2), at the sole option of the Authority. Any extension of the Contract will be on the terms and conditions agreed in the Initial Term of Service provision unless such terms have been amended with the agreement of both parties
Main procurement category
Works
CPV classifications
- 45233139 - Highway maintenance work
Contract locations
- UKJ - South East (England)
Submission
Enquiry deadline
30 May 2025, 1:00pm
Tender submission deadline
24 June 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 October 2025
Recurring procurement
Publication date of next tender notice (estimated): 30 April 2040
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Proposal | Quality | 55% |
| Financial Proposal | Price | 45% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
service.gov.uk/Notice/001695-2025
Market engagement was performed prior to the change in procurement regulation (introduction of the Procurement Act 23)
Contracting authority
Royal Borough of Windsor & Maidenhead
- Public Procurement Organisation Number: PJQM-1124-QDHW
St Ives Road
Maidenhead
SL6 1RF
United Kingdom
Email: procurement@rbwm.gov.uk
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government