Section one: Contracting authority
one.1) Name and addresses
Places for People
4 The Pavilions,
Preston,
PR2 2YB
Contact
Emily Strange
purchasing@placesforpeople.co.uk
Telephone
+44 1772897200
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.placesforpeople.co.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-title/29GE86EM62
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Commercial Laundry Equipment and Maintenance
two.1.2) Main CPV code
- 42716000 - Laundry washing, dry-cleaning and drying machines
two.1.3) Type of contract
Supplies
two.1.4) Short description
Places for People Group are seeking to appoint a sole supplier of commercial laundry
equipment and maintenance services and as such, wish to form a contract which will be utilised and owned by Places
for People Group. It is intended that this contract will be used to meet the needs of Places for People Group and their
Group subsidiaries for commercial laundry assets (including servicing and maintenance aspects).
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
Places for People Group are seeking to appoint a sole provider of commercial laundry equipment and maintenance services and as such, wish to form a contract that will be utilised and owned by Places for People Group and their Group subsidiaries. Places for People Group have identified their requirements for commercial laundry equipment and associated services, encompassing the needs of Places for People Group properties and all other Group companies (including future acquisitions).
The successful Tenderer will need to be able to supply nationally across all UK postcodes for all elements of the Commercial Laundry requirements, as listed below:
•Commercial Washing Equipment
•Commercial Dryer Equipment
•Duct Cleaning (a standard service to applicable equipment)
•Commercial Laundry Equipment Payment Systems
•Asset Management (including a customer portal asset interface)
•Commercial Laundry Equipment Servicing and Maintenance
•Commercial Laundry Equipment Consultancy (including new/existing site technical surveys)
•Commercial Laundry Equipment Project Management (including the project management for transition of existing assets and associated contracts)
The successful Tenderer, either directly or via their fully managed supply chain partners, will provide a one stop shop for all the commercial laundry equipment requirements outlined in the tender documents.
It will be the responsibility of the selected Tenderer to implement the goods and services working in collaboration with Places for People Group.
The aim of this contract is to work with the successful Tenderer to manage this commodity area in a holistic and strategic way. An imperative deliverable of the contract is the effective transition of the existing asset estate from numerous incumbent suppliers to one sole supplier i.e. the successful Tenderer, and the successful Tenderer’s account management will be key to managing this transition proactively with a focus on ease and simplicity for our Customers and Colleagues. In order to achieve this, the successful Tenderer will need to consider the role of working strategically with Places for People Group, conducting a full survey of the estate, providing ongoing consultation on existing and new requirements and working collaboratively with Places for People Group to drive value for money.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
Places for People Group proposes to establish a sound and stable relationship with the Applicant to undertake provision of the Goods and Services for a duration of 6 years with an option to extend twice for a further 2 years based on satisfactory performance against the agreed SLA/KPI’s. Therefore the maximum possible duration of the agreement will 10 years. The service and performance will be reviewed every 12 months as a minimum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contracting authority has the option to extend twice for a further 2 years (+2 & +2) based on satisfactory performance against the agreed SLA/KPI’s. Therefore the maximum possible duration of the agreement will 10 years.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/tenders/UK-title/29GE86EM62
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 July 2024
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://placesforpeople.delta-esourcing.com/respond/29GE86EM62
GO Reference: GO-202467-PRO-26476043
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Court of Justice,, The Strand,
London,
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Court of Justice,, The Strand,
London,
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom