Section one: Contracting authority
one.1) Name and addresses
Ricards Lodge High School
Lake Road
Wimbledon
SW19 7HB
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
Region code
UKI3 - Inner London – West
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.ricardslodge.merton.sch.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.ricardslodge.merton.sch.uk/page/?title=Procurement&pid=379
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Ricards Lodge High School - ICT Managed Service
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Ricards Lodge High School (RLHS) encompasses 1,298 pupils girls and is located in Wimbledon.
At Ricards Lodge our vision is to 'Educate Successful Women of the Future'. To achieve this we have 4 overarching aims which are:
• To ensure that all our students are able to take full and equal places as women; who take opportunities and assume responsibility in a changing global society
• To deliver to all our students a broad, balanced and flexible curriculum
• To provide a stimulating, secure and purposeful environment in which each student is motivated to strive for excellence
• To work together in an effective partnership with RR6, parents and carers and the wider community.
We identified five values which underpin all our work. These are;
• We Aspire
• We are Resilient
• We are Compassionate
• We champion Equality
• We work Together
These are embedded in an ethos in which we build student confidence, integrity and excellence in a caring, happy school community so that our students can leave us having been given the best possible chance of achieving their full potential.
Why have School Values?
Our school values help to create the ethos and culture in which they operate. These values help to instil in students the characteristics that will help them to become successful and valuable members of the school community and the wider society. We want each of our school values to be demonstrated daily by staff and students.
The ICT Support at the School is currently provided in house and this is predominantly a reactive service to 'keep the lights on'. The School is at a stage where a forward thinking vision, direction of travel and whole School strategy is needed, that is informed by the Schools needs now and in the future.
As such, the School is taking the opportunity to go to market to identify a forward-looking partner to support them in the delivery and development of their ICT provision over the next five years.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the School regarding ICT
• a core onsite service 52 weeks per year minus Bank Holidays
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the School's objectives
Bidders should note the following:
• The School will provide a standard contract as part of the ITT Pack
• There will be a TUPE requirement for the existing employees.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30213000 - Personal computers
- 30214000 - Workstations
- 30230000 - Computer-related equipment
- 32410000 - Local area network
two.2.3) Place of performance
NUTS codes
- UKI3 - Inner London – West
two.2.4) Description of the procurement
Ricards Lodge High School (RLHS) encompasses 1,298 pupils girls and is located in Wimbledon.
At Ricards Lodge our vision is to 'Educate Successful Women of the Future'. To achieve this we have 4 overarching aims which are:
• To ensure that all our students are able to take full and equal places as women; who take opportunities and assume responsibility in a changing global society
• To deliver to all our students a broad, balanced and flexible curriculum
• To provide a stimulating, secure and purposeful environment in which each student is motivated to strive for excellence
• To work together in an effective partnership with RR6, parents and carers and the wider community.
We identified five values which underpin all our work. These are;
• We Aspire
• We are Resilient
• We are Compassionate
• We champion Equality
• We work Together
These are embedded in an ethos in which we build student confidence, integrity and excellence in a caring, happy school community so that our students can leave us having been given the best possible chance of achieving their full potential.
Why have School Values?
Our school values help to create the ethos and culture in which they operate. These values help to instil in students the characteristics that will help them to become successful and valuable members of the school community and the wider society. We want each of our school values to be demonstrated daily by staff and students.
The ICT Support at the School is currently provided in house and this is predominantly a reactive service to 'keep the lights on'. The School is at a stage where a forward thinking vision, direction of travel and whole School strategy is needed, that is informed by the Schools needs now and in the future.
As such, the School is taking the opportunity to go to market to identify a forward-looking partner to support them in the delivery and development of their ICT provision over the next five years.
The companies identified from these shortlisting questions to receive the ITT for the Managed Service will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but is not be limited to;
• strategic advice and direction to the School regarding ICT
• a core onsite service 52 weeks per year minus Bank Holidays
• service desk
• local staffing that bidders deem necessary to deliver the SLA
• responsibility for design, specification, installation, and management of all ICT infrastructure
• supply of goods and services based on an agreed Best Value (BV) approach
• management of all ICT against an agreed SLA
• management of 3rd parties
• relevant monitoring, management, patching and reporting
• training - technical and curriculum as necessary
• expectation that the provider will drive innovation
• risk registers and inventory management
• collective partnership targets aligned to the School's objectives
Bidders should note the following:
• The School will provide a standard contract as part of the ITT Pack
• There will be a TUPE requirement for the existing employees.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 July 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
12 July 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Ricards Lodge High Schoool
Wimbeledon
Country
United Kingdom