Scope
Reference
ERFX1008756
Description
The Council is seeking a suitably experienced operator to supply, operate and fund a micro mobility and cycle hire scheme for the City of Cardiff. The scheme is to include, eBike and eCargo bike hire, with the possibility to also incorporate eScooter hire subject to future legislative changes during the period of this contract. The scheme will provide up to 2500 units within the Cardiff City Council area with parking in designated bays, supported by measure to ensure safe and efficient use of footways for all uses. The operator will be responsible for delivery a fully self-supporting scheme at nil cost to the council, covering all assets, operations, maintenance and customer management requirements.
The tender documents can be found on the Proactis portal
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 18 May 2026 to 17 May 2029
- Possible extension to 17 May 2031
- 5 years
Description of possible extension:
2 x 12 month extensions
Options
The right to additional purchases while the contract is valid.
The contract will allow changes to the number of vehicles and stations , along with the types of vehicles in line with legislation changes during the period of the contract. All additions or changes will be subject to agreement with the Local Authority and any permissions required.
Main procurement category
Services
CPV classifications
- 34422000 - Cycles with auxiliary motors
- 34432000 - Parts and accessories for bicycles
- 50115200 - Motorcycle maintenance services
Contract locations
- UKL22 - Cardiff and Vale of Glamorgan
Participation
Conditions of participation
please refer to the Tender documents for conditions of participation,
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
20 March 2026, 12:00pm
Tender submission deadline
30 March 2026, 12:00pm
Submission address and any special instructions
All submissions are via Proactis
https://supplierlive.proactisp2p.com/Account/Login
No postal submissions will be accepted. All submissions must be received before the closing date and time to be considered.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | There are 5 Quality Questions - the breakdown is as follow: Operations (35%) Continuous Improvements (20%) Account and Contract Management (10%) Safety (25%) Data (10%) |
Quality | 55.00% |
| Price | The price is via a spreadsheet |
Price | 30.00% |
| Community Wellbeing Benefits | Community wellbeing benefits consists of 3 parts. Quantitative, Qualitative and a Delivery Plan |
Quality | 15.00% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Concession
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales