Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Jemma.Borland@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Barbican Fire Safety - M&E Consultant
Reference number
prj_COL_21799
two.1.2) Main CPV code
- 71530000 - Construction consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of M+E Consultant Services for RIBA stages 3 to 7 for the Barbican Arts Centre Fire Safety Project.
The M+E Consultant will assist in developing a strategy, schedule of works, anticipated construction cost, monitoring the works and handover and sign off for the project. The following is to be provided:
• Leading the team on the design of systems etc, up to the end of RIBA Stage 3, to deliver the scope required to comply with the Current Building Standards, wherever possible.
• Lead the team in providing the scope of works and tender documents.
• Review tender submissions.
• Provide technical input during the construction phase.
• Review and comment on contractor’s proposals during the construction phase.
• Input into the handover phase including checking all required documentation is submitted and is correct.
• Ensure all statutory compliance is met throughout the development and execution of the project.
• At the end of each RIBA stage assist the City in seeking approval from stakeholders.
• The construction budget for this project is estimated at £11m.
• This is a fixed fee appointment and is to include all expenses.
• The works may be phased to deliver the requirements in order of priority.
• Works are currently being carried out to improve the level of security at the Centre and this project will need to take account of and interface with these.
• It is not the intention that the M+E Consultant is novated to the Contractor. At the City’s discretion, the M+E consultant may enter into an agreement with the Contractor to complete the design and assist in the delivery of the works. If the Consultant enters into this agreement, they must provide evidence to the City’s satisfaction that proper controls are put in place (e.g. separate and
discrete resources) to prevent any conflicts of interest arising.
• The M+E Consultant will act as the Lead Designer
• Account needs to be taken of the interface with other parts of the Barbican Estate and particularly the cinemas and exhibition halls.
• Familiarisation with the Barbican’s Listed Building Management document.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £232,500
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
The Barbican Arts Centre is a complex of buildings in the City of London’s Barbican Estate. The facilities include a theatre, a small experimental theatre, a concert hall, a library, an art gallery, foyer space, cafes, bars and restaurants, a large conservatory, technical back of house areas, offices, car parking and a large central plant room. Large parts of the building are below ground level. A crescent forms part of the layout and at higher levels this contains residential units. The Arts Centre interfaces with other parts of the Barbican Estate including cinemas and exhibition halls, however these areas are not included in this scope of works.
The building was designed by Chamberlain, Powell and Bon, and was completed in the 1980s. It has since been listed. A project is being put in place to upgrade the fire safety of the building and comply with current standards wherever feasible.
This majority of the scope and value of this project concerns improvement to the fire safety of the Barbican, including to comply with current standards wherever feasible. The Fire Safety works have an anticipated value of circa £11m, which includes for the following packages, categorised into three groups, based on how soon they could be delivered. The appointed consultant team will need to support these packages to varying degrees:
Quick Wins
Works to be surveyed and commenced as soon as reasonably possible, to be undertaken by an incumbent maintenance term contractor. Likely to require very little design work by the consultant team, with consultants providing ad hoc support and advice as required:
1. Fire Signage
2. Emergency Lighting
Reasonably Quick Wins
Works to be undertaken as soon as reasonably possible, but which require the procurement of specialist contractors, and where the scope of works require further definition following upcoming combustibility tests and further surveys:
3. Fire Stopping and Compartmentation
4. Fire Door Repair/Replacement
Large Technical Packages
Works which require full detailed design (RIBA stage 3 by client’s consultant team, RIBA stage 4/5 by a D&B contractor) and subsequent
monitoring/validation of the works by the client’s consultants:
5. Sprinkler Systems
6. Fire Safety and Plant Interfaces
7. Fire Alarm Systems
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Commercial / Weighting: 35
Quality criterion - Name: Responsible Procurement / Weighting: 15
Cost criterion - Name: Fixed Price / Weighting: 100
two.2.11) Information about options
Options: Yes
Description of options
The duration of the contract is two (2) years and three (3) months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-008500
Section five. Award of contract
Contract No
1
Title
Barbican Fire Safety - M&E Consultant
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
21 June 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
QODA Consulting Ltd
Orion House, 5 Upper St, Martin's Lane
Covent Garden, London
WC2H 9EA
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £232,500
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom